🗃️ ALE Populating Student Learning Plans with Classes from the SIS (Connect)

Here you will learn to add courses to wSLPs based on a student’s class schedule in your district's Student Information System (SIS). In that case, we have built a tool that allows you to migrate this information directly from there into the Subject/Course record for each student’s plan, thereby initializing plans and avoiding duplicate entries. This can be done simultaneously for a single student or en masse for all active learning plans. 

This tool is designed to help you get learning plans created at the beginning of the year or term. Beyond this initial “pull” of data, any changes made to classes in the SIS (adds/drops/withdrawals/early completions) must be manually changed in the Student Learning Plan.  

Several steps must be taken to complete this task: 

1. A student learning plan must be initiated for each student this school year. 
2. Students must be enrolled in classes in the SIS, and a successful migration must occur to allow that information to populate in the ALE application. 
3. Courses for each class a student is enrolled in must be built in the ALE Application. 
4. The Manage SIS Classes Utility must be used to identify which Course in the ALE app matches each Class in the SIS. 
5. Then you’re ready to complete the Execute Mass Apply of Classes from SIS to Current SLP procedure.

Helpful Resources: 

• ✏️ ALE Initiating a Written Student Learning Plan  (Connect)
• ✏️ ALE Creating & Editing Courses  (Connect)
• 📌 ALE Migrating Classes from the SIS to a Single SLP (Connect)
• 🗃️ ALE Migrating Classes from the SIS to All Student Learning Plans  (Connect)

Manage SIS Classes Utility 

1. In the Data Administrator Role, start under Manage ALE Data in the left navigation menu, choose SIS Data, and then Manage SIS Classes. 
2. This table lists all classes associated with students who have active learning plans and are migrating from the SIS.  
3. Click the Row Actions Gear to the far right and choose Edit ALE Course Association.
   1. Click the magnifying glass in the ALE Course field, then check the course checkbox.
   2. Click Save.
4. You must make this association for each course on the Student Learning Plans. Any classes without this association will not be transferred over when the utility is run. 

What Data Comes from Where?

When subject/course records are created in Student Learning Plans, it is important to know which data comes from which source.  

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