✏️ ALE Creating & Editing Courses (Connect)

Courses are used for Written Student Learning Plans (wSLPs) and for scheduling class meetings. Review the course requirements in WAC 392-550-025. The required and optional designations on the form below do NOT refer to ALE WAC requirements.

The Course template is flexible, allowing specific learning goals, performance objectives, and learning activities to be included to facilitate the monthly evaluation of student progress. Most fields are optional, allowing programs to determine which fields constitute a complete course record.

Role: Certificated Teacher, Registrar 

Course Details Tab 

1. Start under Courses/Classes in the left navigation menu and choose Create Course.

2. First, in the Essential section, fill in the Course Name. Clever naming conventions may be used to make courses easily identifiable or filterable: 
   • An asterisk at the beginning of the name pulls a group of courses to the top of the alphabetical list.
   • Including district course codes at the end of the name for easy filtering. 
   • Each remote course is given a unique name. 
3. Select a Default Certificated Teacher if you would like a specific certificated teacher to surface on the course when it is added to a wSLP. Leave it blank if you would like this field to be populated with the wSLP Certificated Teacher assigned to oversee the wSLP. 
4. Select an ALE Course Type. 
5. Click the magnifying glass in the Grade Levels field, select the checkbox next to each grade level you’d like to add to the course, and click Accept.
6. Fill in the Average Hours Per Week with a numeric value.
7. Select Yes or No from the Is Active and Is Parent Template dropdown menus.
8. Fill in the Description.
9. Next, in the Course Codes section, click the magnifying glass in the State Course Codes field, select the checkbox next to the state course codes, and click Accept.

10. Select the SIS Course Codes and Subject Area in the same way.

11. Next, in the Resources section, click the magnifying glass in the District Approved Curricula field, select the checkbox next to the curricula, and click Accept.

12. Last, in the Elements section, fill in the Grading, Prerequisites, Credits,  and Essential Learnings fields. If recorded here and this course record is attached to a class, this information will be surfaced to parents in the Course/Class Details modal during Class registration. 
    • Grading: This field can be used to record how grades are assigned in this course. 
    • Prerequisites: Are there any prerequisites required for this course?
    • Credit: This can be used to record the standard credit amount to be earned for completing this course. This will be displayed as “available credits” when this course is added to a Student Learning Plan.  
    • Essential Learnings: This field lets you record any learning information you prefer not to share with parents. It does not copy into the student learning plan and is not displayed on the Monthly Progress Interface.  
13. Click the magnifying glass in the Course Category field, select the checkbox next to the categories, and click Accept. This field is used to organize courses into groups for a school that operates more than one program under the same entity. 

14. Click Save. A Certificated Teacher Manage Course modal window will open, displaying an additional table with the Syllabus, Objectives, Activities, Evaluation, Scheduled Classes, and Students.

Syllabus Tab 

1. Continue working in the Certificated Teacher Manage Course modal window by clicking the Syllabus Tab found at the top of the page.
   • Alternatively, you can access this via Courses/Class in the left navigation menu by choosing All Courses and clicking the magnifying glass in the Course Name column.
2. Copy and paste the syllabus into the syllabus field and click Save.

Objectives Tab 

1. Continue working in the Certificated Teacher Manage Course modal window by clicking the Objectives Tab found at the top of the page.
   • Alternatively, you can access this via Courses/Class in the left navigation menu by choosing All Courses and clicking the magnifying glass in the Course Name column.

2. In the Objectives section: The Objectives Selections selector options are managed via the Data Administrator >> Manage ALE Data >> Reference Data Selections >> Objectives.

   Fill in the Objectives, often called “Performance Objectives” in the WACs. These are surfaced in the Monthly Progress Review interface.  Or choose from a selectable list of Objectives by clicking the magnifying glass in the Objective Selections field, clicking one or more checkboxes to the left of the objective selections, and clicking Accept. These are not surfaced in the Monthly Progress review interface. Filter and search by grade level or subject area at the top of each column.

3. In the Standards section, the Standard Selections selector options are managed in Data Administrator >> Manage ALE Data >> Reference Data Selections >> Learning Standards.

   Fill in the Standards for this course.  Or choose from a selectable list of Standards by clicking the magnifying glass in the Standard Selections field, clicking one or more checkboxes to the left of the learning standards, and clicking Accept. These include Common Core State Standards, EALRs, GLEs, or State-Defined Standards by subject. These are surfaced in the Monthly Progress review interface.  Filter and search by grade level and state subject area.

4. In the Learning section:
   • Fill in the Learning Requirements and Learning Goals. Learning goals are surfaced in the Monthly Progress review interface

Activities Tab 

This tab allows you to outline the course's Learning Activities. Both boxes can be pre-configured. Programs often settle on just one to meet their program needs. Both are surfaced in the Student Learning Plan's individual Subject/Course record. The Activities Selections selector options are managed via the Data Administrator >> Manage ALE Data >> Reference Data Selections >> Learning Activities.

1. Continue working in the Certificated Teacher Manage Course modal window by clicking the Activities Tab found at the top of the page.
   • Alternatively, you can access this via Courses/Class in the left navigation menu by choosing All Courses and clicking the magnifying glass in the Course Name column.
2. Fill in the Learning Activities field with a list of learning activities for this course.
3. Or choose from a selectable list of learning activities by clicking the magnifying glass in the Learning Activity Selections field, clicking on one or more checkboxes to the left of the selections, and clicking Accept.

Evaluation Tab 

This tab indicates how student progress in the course will be evaluated. In addition, a more detailed monthly timeline can be defined. These fields are surfaced in the individual Subject/Course records and are customizable at the student level. The Evaluation Selections selector options are managed via the Data Administrator >> Manage ALE Data >> Reference Data Selections >> Evaluations.

1. Continue working in the Certificated Teacher Manage Course modal window by clicking the Evaluation Tab found at the top of the page.
   • Alternatively, you can access this via Courses/Class in the left navigation menu by choosing All Courses and clicking the magnifying glass in the Course Name column.
2. In the Evaluation section, all of these are surfaced in the Monthly Progress review interface.
   • Fill in the Evaluation field with methods used to determine progress in the course. Or select from a list of evaluation methods by clicking the magnifying glass in the Evaluation Selections field, clicking one or more checkboxes to the left of the selections, and clicking Accept.
   • Fill in the Timelines field with an overview or overall timetable for the course.
3. In the Monthly Timelines section, fill in the ten fillable text boxes, one for each month from September through June. This allows for a more detailed timeline. 

Schedule Tab 

1. Continue working in the Certificated Teacher Manage Course modal window by clicking the Schedule Tab found at the top of the page.
   • Alternatively, you can access this via Courses/Class in the left navigation menu by choosing All Courses and clicking the magnifying glass in the Course Name column.
2. Click the Add Schedule Class button in the top right to schedule a class that will be tied to this course.

3. In the Essentials section:

4. In the Dates section:

5. In the Settings section:

6. In the People section:

7. Click Save.

This table defaults to surface active wSLP courses for the current year. You will need to adjust the table filters to see wSLP courses in other statuses or from previous school years. This table will populate with students' names as courses are added to their wSLP. 

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