🗓️ ALE Date Settings V2

Here, you will learn how to configure the school-year date settings. This needs to be done for every upcoming school year by the Data Administrator Role.

School Years 

1. Start under Configuration in the left navigation menu and select School Years. These dates will populate the Student Learning Plans’ start and end dates, and the SLP subjects and courses.
2. Use the Row Action & Options gear to the far right to select Edit for the year you wish to enter dates for.
3. Fill in the fields and click Update.

Class Terms 

1. Click  Configuration in the left navigation menu and choose Class Terms. 
2. This page will only display the terms currently in use under Configuration >> Class Term Date Ranges. To see which terms already exist, click Class Term Date Ranges in the left navigation.
   • Click Add Record in the top right and click the Class Term selector to see existing terms. If the term you need doesn’t already exist, proceed with adding a new Class Term. Class Terms are used on the Class Term Date Ranges, Manage Class, and Class Schedule pages. 

3. Click Add Record on the top right of the table. 

   Fill out the Class Term Field and any other fields to which you would like to add information.  Class Term (Required): This will appear in the Class Term Selectors and in tables that show class terms. The information in this field cannot be the same as any other class term.  Class Term Abbreviation (Optional): This is the short name for the class term. The information entered here does not need to be unique. This will also be displayed in tables and reports configured to user abbreviations. Class Term Type (Optional): This field has six (6) designations (All Year, Monthly, Quarter, Semester, Trimester, and Triterm) that determine which view classes with the term will be displayed. This most notably affects student learning plans on the Schedule Classes page. There is a different view for each Class Term Type. Each view will display only classes that correspond to the selected Class Term Type. Parent Class Term (Optional): This field allows you to select a Parent Term from a list of existing Terms. Class Terms must have designated ranges to show up in the list. This field is currently informational and doesn’t connect to any other parts of the application. Class Term Code (Optional): A class term code can be entered here. This field is currently informational and doesn’t connect to any other parts of the application.   Click Add. If a Class Term already exists, you will get an error, and the class term won't be created.

Class Term Date Ranges 

1. Click  Configuration in the left navigation menu and choose Class Term Date Ranges. These dictate the Class Terms' default start and end dates. These surfaces are on the Manage Class page when terms are selected and on the Class Schedule page when creating a new schedule. Class Term Date Ranges are program-specific. 
2. Click Add Record on the top right of the table. 

3. Click the Row Action & Options gear of the Class Term Date Range you want to edit or delete.

Excluded Dates

Excluded Dates are non-student days used within the school year. They serve two main purposes:

• Days Since Last Contact: These are used in the calculation on the Monitor Weekly Contact pages to ensure an accurate total.
• Class Scheduling: For those who schedule classes, meetings will not be created on excluded dates. Additionally,  the system will attempt to remove any existing class meetings when excluded dates are added.
• Dates to include: Holidays, teacher contract/non-student days, breaks, and Teacher Professional Development days.
• Dates to exclude: Early release days, student conference days, student SLP Advisor days, and testing days, as these are considered student days. Class Meetings for conference/no-class days need to be canceled or deleted via the All Class Meetings pages.

Helpful Resource: ALE Application: Cancel or Delete Class Meetings

1. Click Configuration in the left navigation menu, then choose Excluded School Year Days.
2. Click Add Record on the top right of the table. 

3. Select the School Year, Start, and End Date, then select Add. 

   School Year (Required): The school year for the Excluded date. Classes with school years that differ from the excluded dates will not be affected. The filters and form will default to the current school year.  Sub Domain (Optional): This is the Subdomain the excluded date is tied to. Only classes with campuses in the subdomain will be affected by the excluded date. If no subdomain is selected, only Classes with Campuses that are not connected to a subdomain will be affected. The filters and form will default to the current subdomain. Date: This is when all class meetings will not be generated or deleted, when possible.  Start Date (Required): A date selector controls the field. Clicking the field opens the date selector. Dates can also be manually entered in mm/dd/yy format. End Date (Required): A date selector controls the field. Clicking the field opens the date selector. Dates can also be manually entered in mm/dd/yy format. Note: A Record will be created for every date in the chosen range. The system will attempt to remove any existing meetings in the date range when the meeting is added. No class meetings will be created in the selected date range when scheduling classes.

4. Click the Row Action & Options gear of the Class Term Date Range you want to delete. 
5. Click the checkmark next to the days you want to remove (They should be highlighted in blue when selected) to remove multiple dates simultaneously.

• ALE Date Settings V2.pdf600 KB