📝 Evaluations End of Year

Here, you will learn to manage end-of-year tasks.

Position Level

Verify that the Evaluatee is assigned the correct Position Level, either Focused/Comprehensive. If set up correctly at the beginning of the year, it will accurately reflect the correct calculator options in the Final evaluation and systematically promote the Evaluatee to the correct next position level as the school year progresses.

Helpful Resource: 

• Evaluator Dashboard - Changing an Evaluatee's Position Level 
• Comprehensive vs. Focus: Marking/Displaying Focus Criteria 

Collecting Evidence and Observation Notes

As an evaluator, select your Evaluatee's magnifying glass to open up their task list.

Select a task where Evidence would be collected from the task list. Examples:

Once an  Evidence task is selected, you can add notes, files, web links, and charts as evidence.  

Once you've attached your evidence, you must associate it with the criteria. You can also enter notes in the description or the notes area when associating criteria.

On an observation-type task, that is the best location to collect Observation notes as evidence. Examples:

Notes from here can be entered directly into the individual criterion.

Helpful Resource:

• Adding Evidence 
• Observation/Evaluation Form 

Final Evaluation/Summary

Select Final Evaluation in the task list or go directly to the Summary section.

Review the Evidence and Observation Ratings. Select a Performance Level Rating or use the District rating range Suggestions. 

Enter any  Final Criterion Notes (optional).

Finalize the Evaluation with Summative Rating Suggestions or your own for Preliminary Summative Student Growth Impact. If needed, suggest 'Require Student Growth Inquiry' and 'Require Plan of Improvement'.

Enter Summative Notes (optional).

Print, Share, and Mark Complete.

Helpful Resource: Summary Evaluation 

Summary Reports

Evaluation Performance Level Counts by Criterion Chart 

This chart displays the number of performances for each performance level, categorized by the selected evaluation task template for each criterion. 

Helpful Resource: Chart Guide 

Ideas for Use: 

• Calibration amongst principals of the evidence they are looking for and how they score each sub-criterion.
• Celebrate the staff's strengths and/or identify positive growth as a result of the target Professional Development.
• It potentially identifies areas where we could focus on professional development, either due to lower or inflated ratings in certain areas.

Helpful Resource: Evaluation Performance Level Counts by Criterion 

Evaluation Criteria by Task Template 

This Data Extract allows the user to download a spreadsheet of the selected Performance Levels and Focus for an Evaluatee of the selected task template. Only tasks that have been marked complete will be included.

Helpful Resource: Evaluation Criteria By Task Template 

Evaluation Task Completion 

This Data Extract allows the user to download a spreadsheet of Tasks that provides due dates, a completion status (Yes/No), and whether a task is required or not. This type of information can help the Evaluator or other staff monitor progress if needed. 

Helpful Resource: Evaluation Task Completion 

Evaluation Year Summary 

This Data Extract allows you to download a spreadsheet of summary data for Evaluations for a selected year. 

Helpful Resource: Evaluations Year Summary 

Evaluatee Position Level Path Report

This report allows printing of four (4) years of an Evaluatee's Position Levels based on the selected ending school year. Users can select one or more Evaluators. Additionally, it provides a list of Evaluatees assigned to the Evaluator(s) based on the current year's assignments.

Helpful Resource: Evaluatee Position Level Path Report 

Final Evaluation 4-Year Report

This report allows printing of four (4) years of the Final Evaluation ratings for all Evaluatees assigned in the current year to the Evaluator generating the report. For an Evaluation Monitor, this prints all Evaluatees' four (4) years of their Final Evaluation ratings.

Helpful Resource: Final Evaluation 4-Year Report 

Historical Evaluation Summary Report

This report enables current-year Evaluators or Evaluation Monitors to print current or prior-year Final Evaluations for staff. It also allows Evaluators and Evaluation Monitors to print prior-year final evaluations for staff who have left the district. (Before this report's availability, the district had to add a current year evaluation record to access a way to print.)

Helpful Resource: Historical Evaluation Summary Report f

• Evaluations End of Year V2.pdf200 KB