📝 Creating a HiCap Plan V2

The HiCap Learning Plans app is a powerful management tool that lets you create flexible, customizable plans to follow students and monitor their progress and growth. It can help fulfill documentation requirements in supporting students who have qualified for Highly Capable services. 

What is in a HiCap Plan

• The plan is created for each school year.
• When the student qualified (eligibility date) and in what subjects (eligibility areas)
• What service models are participating in (e.g., Cluster Classroom, Mentoring).
• Any relevant assessment scores.
• A spot for staff to jot down observations and strengths.
• Goals, Tasks, and Proof that the goals were met.

Creating A Plan 

1. Navigate to Plans in the left-hand navigation menu. This will take you to a list of plans, prefiltered to display only those associated with the school(s) you are associated with.
2. Clicking the student's name opens the selected plan. 
3. To initiate a new plan, click Add Record in the top-right corner.

Label (Required): This text box lets you name the plan. This label will be displayed at the top of the plan and used elsewhere to identify it. For example, you might consider a naming convention that uses the student name and/or year in the plan label.   Student (Required): Click to select the student for whom you are creating a plan. (First Name, Last Name, Student Name, SSID, Grade Level, Schools, and User Status) Eligibility Date (Required): Use the calendar tool to identify this student's eligibility date. Responsible Educator (Optional): Select an educator to serve as the primary individual responsible for the plan. The responsible educator “owns” the plan and can edit all aspects of it. Only one individual may be chosen. If no selection is made, whoever is identified as the “Advisor” in your student information system will be automatically assigned.  Supplemental Educators (Optional): Select an educator to serve as the secondary individual(s) responsible for the plan. While the responsible educator “owns” the plan, the supplemental educator(s) can also edit all aspects of it. One or more individuals may be chosen. Eligibility Areas (Required): Select one or more areas where a student is eligible for Highly Capable Services. (Math, Reading, Science) Service Models (Optional): Select one or more service model areas where a student participates in Highly Capable. (Cluster Classroom, Early Exit, Grade Level Acceleration, Mentoring, Other, Royal Service Mod., Single Subject Acceleration) Note (Optional): This optional fillable text box can be used as desired.

4. Once all required fields have been filled, click the Add button at the top right of the form. Your plan will be created and added to the plans data table.  

Scores 

1. Scores can be configured to automatically display on all plans, or click Add Record at the top right to add additional scores. 
   • Assessment (Required)
   • School Year (Optional)
   • Score (Optional), Type (Required)
   • Notes (Optional).
2. Click Edit or Delete in the Row Actions & Options Gear as needed.

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Strengths 

Student strengths are recorded in a table, along with the individual who added the strength: Student Strength, Reporting Person, Created On, Last Edited On, and Last Edited By.

1. Click Edit or Delete in the Row Actions & Options Gear as needed.
2. Click Add Record at the top right to add additional strengths. 

Goals

1. Click Add Record at the top right to add additional goals. Click Edit or Delete in the Row Actions & Options Gear as needed.

Highly Capable Student Learning Plan Goal Goal Selection (Required) Learner Objectives (Required) Goal Details (Optional) Goal Met Task Task Selection (Optional) Task Notes (Optional) Evaluation Methods (Optional)

Tasks 

1. You can add new tasks by clicking Add Record at the top right and completing the form.  
   •  Goal On Plan (Required)
   • Task Selection (Optional)
   • Task Notes (Optional)
2. Click Edit or Delete in the Row Actions & Options Gear as needed.

3. To view details or add evidence supporting an existing task, use the Row Action & Options gear to choose Edit. 

   • Add additional evidence by clicking Add Record at the far right.

     Evidence Notes (Required)  Attach Files by clicking Upload. Click Add and then Update.   Here, you may also click Edit or Delete in the Row Actions & Options Gear as needed.

Teacher Observations 

This tab can be used by school staff to record observations about the student. 

When clicking Add Record, the form is a single text box, but the date and user who captured the observation are automatically recorded, as is the most recent edit to the record.  ***Please note that in some districts, this tab is not made available in the parent/student view.***

Surveys

Elementary Student Interest Inventory, Middle School Student Interest Inventory, High School Student Interest Inventory, Parent Interest Inventory, Educator Interest Inventory, and Student End-of-Year Survey are available.

Additional Services 

Here, you will see information surfaced from the Student Information System (SIS) about any services the student is enrolled in.  

Communications 

1. Click Add Record at the top right and complete the form.   
   • Recorded Date (Required)
   • Last Edited Date (Optional)
   • Communication Method (Required)
   • Sent to Parent(s) (Optional) and Communication (Required)
2. Click Edit or Delete in the Row Actions & Options Gear as needed.

Helpful Resource: 📝 Creating a HiCap Plan V2

• Creating a HiCap Plan V2.pdf1000 KB