🪪 Homeroom Dashboards Student Spotlight V2

1. Start under Home in the left navigation menu, choose Find a Student, and click Get Started. Select a search attribute. (Student Search, Find Students by Teacher, by School, in District)

2. Navigate to the relevant dashboard chart, identify the specific column, and click on the column to display a list of students associated with it. Hover over the picture of the student and click the magnifying glass to access the student spotlight.

3. Click on the blue Student Name within any container or Student Group. 

4. Use the Dashboard Profile Lookup container.

Days Of The Year  

Schedule  

The course schedule provides a comprehensive view of a student’s classes for the current school year. The container does not display classes that have been dropped.

Each course is in a block format, organized by grading term and period.

• Term
• Period and Days the class meets
• Room Number (hovering over it reveals the school associated)
• Course Name/Code
• Teacher’s Name
• Grades
• Credits

NOTE: The gradebook viewer pulls data from Skyward’s gradebooks. It is important to note that the gradebook grades and course history grades are separate data sets and may not always align. Teachers in Skyward must post actual grades. Teachers can change grades after posting, which may lead to discrepancies. 

Hover over the “Cur” (current grade) to see Midterm Grades. Once the final grade is posted, the class term grade replaces the current grade and is no longer designated “Cur.”

Profile 

• Role: Student Name, Picture, Current Grade Level, Current School
• Personal Information: Birthday, Age, Gender
• Contact Information: Other Email Address, District Email Address
• Guardian: Father/Mother, Siblings, Physical Address, Primary Phone, Father’s/Mother's Email Address
• Other Information: Advisor, Credits Earned, Credits Failed, External Application User, Gender Identity, GPA, Home Language, Native Language, Other ID, SDS Student, Single Federal Ethnicity Race, SSID, Prior Year Absences, Risk Index

Attendance 

Click the Actions Gear in the top right corner.

• Data Settings (School Year, School)
• Display Options (Periods/Days, Attendance/Absences)
• Download as a Report

Note: When viewing attendance details for the current day, all students will appear as present for all periods. Homeroom assumes a student is present unless marked absent or tardy. Attendance and tardy records are updated nightly from the Student Information System (SIS).

Gradebook  

Gradebook provides a detailed look at a student’s assignments and suggested progress grades for each course. Grades come from Skyward’s Gradebooks. The grades displayed are calculated based on completed assignments and should not be considered final. Teachers in Skyward must post actual grades. Teachers can change grades after posting, which may lead to discrepancies. The gradebook viewer grades differ from those listed in the schedule spotlight, as they originate from separate data sets in Skyward. 

Each assignment includes:

• Date of completion
• Details of the assignment
• Score achieved
• Color-coding for quick visual reference

Click the Action Gear in the top right corner for the following functionalities:

• Data Settings: Adjust the School Year
• Display Options: Customize how assignments and grades are shown.
• Download it as a data table or report for further analysis or sharing.

Assessment  

Test scores are displayed based on specific criteria related to the status of the assessments. A test score will be visible if the assessment is currently active or has an active strand with a score. If the Show Inactive Assessment Tests is checked, all assessment tests with a score will be displayed regardless of their active status. The district determines which assessment tests are flagged as active. 

Click the Action Gear in the top right corner for additional settings:

• Data Settings: Change the School Year.
• Display Options: Customize how data is displayed. By default, the data is displayed by school year, then the date taken within the school year. Display options are not saved for future sessions; you must set them each time you access the Student Assessment Container.
  • Display assessments by subject area.
  • Show inactive assessments.
  • Exclude assessments taken during specific school years.
  • Exclude assessments related to certain subject areas.
  • Toggle assessments by a specific scope.

Observations 

Manage observations recorded by teachers or administrators about a student.

Click on the Action Gear in the top right corner for the following options:

• Data Settings: Change the School Year.
• Manage Observations: Access and edit existing observations.
• Download as Report

Click Add Observation to create a new record.  Fill in the details. (subject, observation, date, time, observer name).

Behavior (PBIS or SWIS) 

It is crucial for tracking student behavior and responses. Referral data includes titles, dates, referring persons, descriptions, and resulting actions related to student behavior.  This information can be entered directly or migrated from third-party applications like SWIS. Use the student group widget to filter and view groups based on referral data. Note: the referring person’s name will only appear if they are a district employee.

Click on the Action Gear in the right-hand corner to download it as a report.  

Student Learning Plan (SLP)  

Individual plans are essential for addressing the needs of students who are either highly capable or struggling in one or more subject areas. These plans cater to students with varying needs, ensuring tailored support for those who excel or face academic challenges.  

Click on the Action Gear in the right-hand corner for other  Data Settings (School year) options.

Student Graduation Requirements (CIA/CAA) 

Track and verify the academic credentials that students have achieved. Indicate if a student has met the Certificate of Individual Achievement (CIA), Certificate of Academic Achievement (CAA), and/or Diploma requirements.  

Click on the Action Gear in the right-hand corner to download it as a report.

Graduation Pathways  

Track whether students have fulfilled the necessary pathways for graduation as set by OSPI. Indicate if a student has met the OSPI Graduation Pathways requirements Certificate of Individual Achievement (CIA), Certificate of Academic Achievement (CAA) data, or Graduation Alternatives. 

Click on the Action Gear in the right-hand corner to download it as a report.

Accomplishments

Display Educational Milestones related to a student’s educational journey. This provides insights into key academic achievements and progress markers. 

Click on the Action Gear in the right-hand corner for other Data Settings (School Year) and to Download as a report.

Health 

Display health information related to students, which includes important health records and data such as immunizations, medical conditions, and health screenings. 

Click on the Action Gear in the right-hand corner for other Data Settings (School Year) and to Download as a report.

Custom Attributes 

Display information manually loaded by the district.  Potential options include boundary exceptions, jumpstart, continuously enrolled status, college-bound scholarship, gifted program details, assigned counselor, community service hours, etc.  Attributes may be either year-specific or non-year-specific, providing insights into student circumstances and opportunities. 

Click on the Action Gear in the right-hand corner for other Data Settings (School Year) and to Download as a report.

Documents 

Allows users to upload files associated with a student.  Common File types accepted for upload include Word, Excel, image files, and PDFs. Documents are stored in the Student Data Manager. 

Click on the Action Gear in the right-hand corner for other Data Settings (School Year) and to Manage documents (upload, edit, or delete documents).

Additional Services 

This feature encompasses various data points related to student status and support programs, including military family status, Free and Reduced Lunch Status, Special Programs (HiCap, Special Education, 504, Bilingual Education, Title), and ELL Data (instructional Model, Initial WA Placement Test Date, Placement Test Code, Placement Test Date, Grade Level at Placement, Placement Test Score, Placement Level, Exit Reason, Tested Out in another District).

Enrollment 

Displays enrollment history within the district.

Discipline  

Titles, dates, descriptions, and resulting actions of a student offense. 

Click on the Action Gear in the right-hand corner to download it as a report.  

Activities 

List names and descriptions of a student’s activities for the current school year.

Graduation Tracker 

Graduation Progress monitoring. Includes Requirements, Credits (Required, Earned, Completed, Manual, Scheduled, Planned, Needed), Status, Requirement Type, Reporting Type