📋 ALE Using the Waitlist Feature Connect

The waitlist feature can track class interest and help Registrars fill seats as they become available.  Registrars and Parents will be the primary users of this feature. 

Before parents can start using the waitlist feature, it must be activated by setting Allow Parent Access to Waitlist to Yes. 

Helpful Resource: 

Checking Which Students are on a Class Waitlist

Role: Certificated Teacher, Program Manager, Registrar

1. Start under Courses/Classes in the left navigation menu, then choose All Classes. 
2. Click the magnifying glass next to the class name you want to manage the waitlist for to open the Manage Class page.  

3. Click the Students Tab at the top of the page.  
4. You will see the ALE Class Students Table. Use the filter at the top of the Waitlist column to search.
5. If a student is on the waitlist, the Status column will show “Waitlist,” and the Waitlist Position and Added to Waitlist columns will display data.
6. Registrars can add, remove, and enroll students from the waitlist. Note: Changes made to classes by a registrar will bypass enrollment restrictions. 
   1. To Remove Students from Waitlist: Click one or more checkboxes to the far left, click the Selected Gear in the top left, and choose Remove Students from Class/Waitlist. 

2. To Enroll Students from the Waitlist: Click the Enroll/Waitlist Students button.
   1. Click the Enroll checkbox (enroll students from the waitlist) or click the Waitlist checkbox (add students to the waitlist).
   2. Click the magnifying glass in the Students field, click one or more checkboxes to the left, and click Accept.
   3. Click Save.

How the Waitlist Appears to Parents 

Note: The waitlist feature is available to parents only after the Registrar Role enables it. 

When a parent tries to enroll their student in a full class, the student will be added to the waitlist rather than enrolled.  This is indicated to parents by a clock icon when adding a class. When a parent clicks the “+” icon, they will also receive a notification that the class is full, and the student will be added to the class waitlist. 

Classes can only be waitlisted by parents when they are full and the open enrollment deadline has not passed. Once a class reaches its enrollment limit, parents cannot enroll their students in the class until the waitlist is cleared. 

Parents can view classes their students are waitlisted for by following the steps below:

1. Start under My Students in the left navigation menu.
2. Click the Review WSLP button under the student and school year for which you would like to view the waitlist.

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3. Click the Classes tab at the top of the page and select Waitlist from the dropdown menu.
4. Click the Row Action Gear on the far right, then click Remove from Waitlist if desired.

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