🚩ALE Program Manager/Registrar/Secretary: Manage Scanned Student Records (Connect)

Here, you will learn to view, scan, and record students.

Multiple Roles: Program Manager, Registrar, Secretary

View Scanner Alerts

Here, you will learn to view the Scanner Alerts set up for students.

1. Start under Scanner in the left navigation menu and choose Scanner Alert.
2. You will see a table of scanner alert messages.

3. Click the Add Alert button in the top right to add a new alert.
   1. Fill in the Scanner Alert Message Text field.
   2. Click the magnifying glass in the Students field, click the checkbox to the left of one or more student name(s), then click Accept.
   3. Select Yes or No from the Scanner Alert Message is Active dropdown menu.  Yes indicates the message is viewable.
   4. Click Save.

Scan In and Out Students

Here, you will learn to scan students in and out of the building. 

1. Start under Scanner in the left navigation menu and choose Scan In/Out.
2. Click the Autofocus box to automatically reselect the Barcode box each time a student is scanned in.
3. Optionally, fill in the Barcode.

4. Click Save. 
5. In the Student Scan Records section, records, including dates, text, and result messages, may be viewed.

Manage Scanned Students

Here, you will learn to find a record of scanned students. 

1. Start under Scanner in the left navigation menu and choose Scanned Students.
2. Use the search fields at the top of each column to filter your results, or click any column name to sort the table. 
3. Click the Filter button in the top-left, then click the trash can icon to remove filters quickly.

4. You can manually add records by clicking the Add Record button on the top right side of the table. 
   1. Select the ALE Student Scan Record Date Time.
   2. Fill in the ALE Student Scan Record Result Message and ALE Student Scan Record Text.
   3. Click the magnifying glass in the Scanner ID field, click the checkbox next to the ID, and click Accept.
   4. Select the Student Presence Record ID similarly.
   5. Click Save.

5. Click the Row Action Gear on the right side of the table and choose Edit or Delete.

Search and Edit Scanner History

Here, you will learn to view scanner history.

Role: Secretary

1. Start under Scanner in the left navigation menu and choose Scanner History.
2. Select the Start and End Date and click Save.

3. Use the Edit Page Data Settings button next to the page title to edit start and end dates.
4. You will see a data table of scans, including their date, time, text, resulting message, and presence (Scan In Time, Scan Out Time, and Total Elapsed Time).
5. Use the search fields at the top of each column to filter your results, or click any column name to sort the table. 

• ALE Program Manager_Registrar_Secretary_ Manage Scanned Student Records (Connect).pdf300 KB