📌 ALE Registrar/Secretary: Setting Up Substitutes (Connect)

Here, you will learn to assign substitute staff or teachers who, for the assigned days, have access to all class meetings and student learning plans regularly associated with the staff or teacher they are assigned to substitute for.

Setting up Accounts for Substitutes

Submit a ticket to the SDS Help Desk that includes their full name, district email address, and roles (teacher, registrar, etc) they need.

Once the account is created, they will maintain their password, and the first time they use the account, they will need to go through the Reset Your Password process from their program login screen, utilizing the email address submitted to create their account.

Certificated Teacher subs can be managed in the Data Administrator Role under Manage ALE Data > Certificated Teachers in the left navigation. Submit a helpdesk ticket to ‘inactivate’ a non-cert sub. 

Helpful Resource: 🗃️ ALE Activating/Deactivating Certificated Teachers (Connect)

Assigning User as a Substitute  

Once the account is set up, you are ready to assign the user as a substitute for the staff member they are covering.  

Role: Registrar, Secretary

1. Start under Manage in the left navigation menu and choose Substitutions, then Staff Substitutions or Teacher Substitutions.

2. Click Add Substitution at the top right.
   1. Click the magnifying glass in the Absent Support Staff field and click the checkbox next to the staff.
   2. Select the Substitute Support Staff similarly.
   3. Select the Start and End Dates.
   4. Click the magnifying glass in the Period(s) field, click the checkbox next to one or more period(s), and click Accept. Periods are only needed for schools that use periods and want to limit the substitute to a specific class period when a teacher is out for one or two periods on a single day.

3. Click the Row Actions Gear at the far right and choose Edit or Delete.

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