Search

📝 ALE Recording and Monitoring Weekly Contact (Connect)

Teri Larew
Teri Larew
  • Updated

In the ALE Application, there are several ways to document weekly Contact for both individual students and groups. In addition, several tools have been implemented to make monitoring weekly student contacts as easy as possible.  

MULTIPLE ROLES: Certificated Teacher, Program Manager, Registrar

Monitoring Weekly Contact 

Here, you will learn to record and monitor weekly contacts, missed contacts with valid justification, or contact attempts for the approved wSLPs you manage. Refer to  WAC 392-550-025(2) for contact requirements. 

You can only record weekly Contact or contact attempts if you are a Certified Teacher.
  1. Start by selecting Monitor in the left navigation menu, then choose Monitor Weekly Contact.
  2. You will see a table listing all students for whom you are the certificated teacher and for whom you are monitoring their Student Learning Plan.

  1. Use the text box and filter icons at the top of each column to sort and filter as desired.
  2. In the table, each column represents a week and is formatted for each student, with an icon indicating whether direct weekly Contact has been fulfilled. 
Indicates no contact.
Indicates that the student had at least one weekly Contact for the given week.
Indicates that missed contact with a valid justification has been recorded.

  1. Click the weekly contact column icon to view or record contacts, missed contacts with valid justification, or contact attempts for that student and week. By default, you will land on the Summary Tab of the View or Manage Weekly Contact page, which will display a list of all contacts and attempted contacts recorded for the week. 

    Note: The View Weekly Contact page is read-only for the Program Manager, Registrar, and Secretary Roles except for Add Missed Contact, which all roles can add.
  1. Next, select the subpage (tab) at the top of the page to record contacts or attempts for the week.

  • Add Weekly Contact Tab: (This tab is invalid (read-only) for the Program Manager Role.)

    1. Select the Contact Date.
    2. Click the magnifying glass icon in the Contact Type field, then select the checkbox next to the contact type.
    3. Select one or more Subject Courses in the same way, then click Accept.
    4. Fill in the Contact Description and the Statement of Two-Way Academic-Focused Discussion.
    5. Click Save.

  • Add Missed Contact Tab: Use this to record a missed contact with a valid justification. This does not create a weekly contact record.

    1. Select Yes or No from the Weekly Contact Missed" justification dropdown menu. Selecting Yes means the missed weekly contact was justified.
    2. Fill in the Reason Weekly Contact was missed.
    3. Click Save.

  • Add Contact Attempt Tab: Use to record contact attempts. Recording contact attempts is not required by law, but it can be helpful documentation. (This tab is invalid (read-only) for the Program Manager, Registrar, and Secretary Roles)

    1. Click the magnifying glass in the Contact Type field, then select the checkbox next to the contact type.
    2. Select the Contact Date.
    3. Fill in the Description.
    4. Click Save.

  • Click the Row Actions Gear at the far right of any contact or contact attempt to Edit or Delete.
  • Click the “X” in the top right to close the window and return to the Monitor Weekly Contact page.
  1. Alternatively, click on the magnifying glass next to the student’s name to open the View or Manage Student Learning Plan page in the Weekly Contact> Direct Contact tab. This tab is read-only for the Program Manager Role, Registrar, and Secretary roles.
    1. Click the Add Record button in the top-right corner to add a weekly contact.
    2. Click the Row Actions and Options Gear to select Edit or Delete.
  2. Weekly Contact and Contact Attempts can also be recorded for students in mass in the Certificated Teacher Role.
    1. Click one or more checkboxes to the far left of students, or select the top checkbox to select all.
    2. Click on the Selected Gear at the top of the data table and choose one of two options.
      • Record Direct Personal Contact: This has actions similar to those in the Add Weekly Contact tab above.
      • Record Direct Personal Contact Attempt: This has actions similar to those in the Add Contact Attempt tab above.
      • In the Registrar Role, notify students and/or parents of missed Contact.
        • Notify Students of Missed Contact 
        • Notify Parents of Missed Contact

FAQs:

  1. What happens if I record Missed Contact early in the week and then make weekly contact with a student? 
    • Answer: 
      1. Click the icon in the week that needs to be updated. 
      2. Click the Missed Contact tab and change the Missed Contact with Valid Justification field from Yes to No. 
      3. Record your Weekly Contact as usual.
  2. As a Certificated Teacher, can I record contact for students that are not on my caseload? 
    • Answer: Yes, to see other students, clear the filter on the Certificated Teacher column. Once you are finished, you can set the Certificated Teacher column filter back to your name.
  3. Can I change a contact attempt to weekly contact?
    • Answer: No, contact attempt entries and weekly contact entries are completely separate. 
  4. Do I have to record contact attempts?
    • Answer: No, contact attempts are not required for compliance, but programs often find this information very helpful for a variety of reasons, and many ALE admins require teachers to track their contact attempts.
  5. Can I add attachments to my weekly contact entries like a PDF of an email thread? 
    • Answer: No, attachments cannot be added to weekly contact entries, but you may copy and paste the email thread showing two-way academic-focused discussion into the Contact Description field.
  6. What is the definition of Direct Personal Contact and requirements?

Was this article helpful?

0 out of 0 found this helpful

Have more questions? Submit a request

Comments

0 comments

Please sign in to leave a comment.