🪪 ALE Manage ALE Users (Connect)

Here in the Data Administrator Role, you will learn to manage ALE users.

Manage Users and People

Helpful Resource: 🪪 Manage Person Roles & Application User Role Overview (Connect)

Set ALE User Permissions 

Here, you will learn to activate guardian accounts, assign ALE programs to persons, link students to parents/guardians, and set passwords and email addresses.

1. Start under Manage ALE Users in the left navigation menu.

2. Click one or more checkboxes to the left of the person, or select the checkbox above the table to select all.
3. Click the Selected Gear at the top left of the table and choose an action.
   • Activate Guardian Account(s): Here, you can activate the parent/guardian account or the person(s).
   • Assign ALE Programs: Here, you can assign ALE program(s) to person(s). Click one or more checkboxes to the left and click Accept.

4. Click the Row Actions Gear to the far right and choose an action.

   Set Password  The Person field will be automatically generated.  Fill in the New Password and Confirm Password fields. Click Save. Set Email Address  The Person field will be automatically generated. Fill in the Email Address field. Click Save. Link Student to Parent  The Person field will be automatically generated.  Click the magnifying glass in the Student(s) field, click one or more checkboxes to the left, and click Accept. Click Save.

Notifications

Helpful Resources:  📨 Notifications Overview

Manage Data Extracts for Data Administrators

Helpful Resources: 📊 Manage Data Extracts for Data Administrators

Q & A

• Why can't I find the user I’m looking for in the Add Person table?
  • This most commonly happens when the user’s record is not coming to the SDS System as active. Once a person is added or activated in the SIS, it can take up to 24 hours for them to appear active in the SDS applications. If you need to add a user whose account isn’t active, contact support@schooldata.net for help activating the account. 
• Why can’t I remove the Certificated Teacher role from a user?
  • There is likely dependent data attached to the User with the role. All dependent data must first be removed before the role can be removed. You can contact support@schooldata.net to request the removal of dependent data or deactivate the user using the deactivate Certificated Teacher feature.
• How do I know if a user’s account is active?
  • In the Manage ALE Users table, there is a column called "Account is Active". If this says Yes, then their account is active. If it says No, then their account is not activated. 

• ALE Manage ALE Users (Connect).pdf200 KB
• ALE Manage ALE Users (Connect).pdf200 KB