🗃️ ALE Auto-Generate Weekly Contact Records from SIS Attendance Setup (Connect)

If your teachers record ALE class attendance in your district's SIS daily, you can enable the system to automatically create weekly contact records in the ALE application. Please read the FAQs below before enabling this feature. 

Generating Weekly Contact Records

1. Click Manage Attendance in the left navigation menu, choose SIS Data, then Attendance from SIS.
2.  The first determination is whether ALL classes at your entity will generate weekly contact records, or only some. You will see two subpages (tabs) at the top of the page. Click the tab for your selection.
   • Schools: All classes at your entity will generate weekly contact records.
   • Class: If you have some classes that will fulfill the requirement and some that will not, you can use this feature to select specific classes rather than the entire School entity. 
3. Use the filters at the top of the page to select the schools or classes you want to generate contact records for. 
4. Click Yes or No in the Attendance Fulfills ALE Contact Requirement column cell. Yes, it will automatically generate weekly contact records in your district Student Information System (SIS). 

FAQs

1. Question: Does this process require teachers/school to record SIS attendance daily?
   Answer: Yes, staff must record attendance before the end of each school day.
2. Question: What happens if a student isn’t marked absent and should have been?
   Answer: 
   • First, correct the attendance in your SIS. 
     Second, the generated weekly contact record needs to be manually deleted.
     This must be done via Certificated Teacher >> Student Learning Plans >> My/All Student Learning Plans >> wSLP >> Weekly Contacts >> Direct Contact
3. Question: What happens if a student was marked absent and shouldn’t have been?
   Answer: Correct the attendance in your SIS. A weekly contact record will be generated during the next migration.
4. Question: Can we test this process? 
   Answer: Yes, submit a help desk ticket, and your ALE customer service manager will work with you to set up a test. 
5. Question: How long does it take before a weekly contact record is generated from SIS class attendance?
   Answer: Typically, weekly contact records will surface in the ALE application the day after attendance is recorded in SIS. This can vary by school, depending on how often we receive SIS data from your school.
6. Question: Can a ‘Missed Contact with Valid Justification’ or ‘Contact Attempts’ be auto-generated from SIS data?
   Answer: No, these entries must be manually recorded in the ALE application.

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