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🗃️ ALE Manage Class Data (Connect)

Teri Larew
Teri Larew
  • Updated

Here in the Data Administrator Role, you will learn to manage class data.

Add/Edit Campuses 

Every program must have at least one campus to schedule classes. By default, we create your initial campus when the ALE application is first configured and use your program name. You can use this campus name, edit it, and add additional campuses as needed.

  1. Start under Manage ALE Data in the left navigation menu and choose Class Data.
  2. You will see the Manage Class Data page with several subpages (tabs) across the top of the page. It will default to the Campuses tab. 

  1. Click Add Campus in the top right of the table.

    1. Fill in the Campus field.
    2. Click Save.

  2. Click the Row Actions Gear and choose Edit or Delete.

    1. Edit: Editing a campus name updates it for all classes that have ever been tied to that campus.  
    2. Delete: You can delete a campus that has never been used. Deleting a campus with associated classes requires updating those classes before you can manually delete the campus.  
      • Deleting a campus will remove all other associations, and a warning window will appear: “Choosing to remove associations and delete a campus cannot be reversed.“ Click Remove Associations and Delete to proceed.

Add/Edit Classrooms 

  1. Start under Manage ALE Data in the left navigation menu and choose Class Data.
  2. You will see the Manage Class Data page, with various subpages (tabs) across the top.

  1. Click the Classroom Tab.
  2. Click Add Classroom in the top-right of the table.
    • Click the magnifying glass in the Campus field, then check the checkbox to the left.
    • Fill in the ALE Classroom field.
    • Click Save.

  1. Click the Row Actions Gear, then choose Edit to move the classroom to a different campus or rename it.
  2. Click the Row Actions Gear, then choose Delete to remove a classroom. 
    • A pop-up window will open, displaying a list of tables where the classroom has been used and a confirmation message: “Are you sure you want to delete this classroom? This cannot be undone.” Click ‘Yes’ to proceed or ‘No’ to cancel the delete process

Mass Copy Classes Tab

Helpful Resource: 🗃️ ALE Copying Classes from One Term or Year to Another (Connect)

Add/Edit Class Attendance Designations 

Designations surface on class attendance pages and allow you to add further detail to an attendance record, such as designating an absence as excused or unexcused. 

  1. Start under Manage ALE Data in the left navigation menu and choose Class Data.
  2. You will see the Manage Class Data page with several subpages (tabs) across the top of the page.
  3. Click the Class Attendance Designations tab.

  1. Click the Create Designation button in the top right.

    1. Fill in the ALE Student Learning Plan Class Attendance Designation field.
    2. Click the magnifying glass in the ALE Class Attendance Type field, and click the checkbox to the left to select the attendance type the new designation is connected to.
    3. Click Save.

  2. Click the Row Action gear to the far right to delete. Once an Attendance Designation has been used, you cannot delete it.
  3. Click the Is Available for Selection column cell to check or uncheck the checkbox. Uncheck any that you no longer want to use.

Set Default Minutes for Class Periods 

  1. Start under Manage ALE Data in the left navigation menu and choose Class Data.
  2. You will see the Manage Class Data page with several subpages (tabs) across the top of the page.
  3. Click the Class Schedule Time Increments tab.

  1. Numerically fill in the Time Period Increment Value (in minutes) field.
  2. Click Save.

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