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đź“ť Creating a HiCap Plan (Connect)

Teri Larew
Teri Larew
  • Updated

The HiCap Learning Plans app is a powerful management tool that lets you create flexible, customizable plans to follow students and monitor their progress and growth. It can help fulfill documentation requirements in supporting students who have qualified for Highly Capable services. 

What is in a HiCap Plan

  • The plan is created for each school year.
  • When the student qualified (eligibility date) and in what subjects (eligibility areas)
  • What service models are participating in (e.g., Cluster Classroom, Mentoring)?
  • Any relevant assessment scores.
  • A spot for staff to jot down observations and strengths.
  • Goals, Tasks, and Proof that the goals were met.

Create a New HiCap Plan  (Details Tab) 

Plans are usually created by Educators or Plan Managers for students when they first enter the HiCap Program and can then be rolled over into consecutive years.

  1. Start under Plans in the left navigation menu and choose Create Highly Capable Student Learning Plan.

  1. Fill in the Label field, entering a label that includes the student’s name and the type of plan.
  2. Click the magnifying glass in the Student field, then click the checkmark to the left of the student.
  3. Choose the appropriate date in the Eligibility Date field.
  4. Click the magnifying glass in the Responsible Educator field, then click the checkbox to the left of the educator. If the field is left blank, the Advisor listed in the SIS for this student will be automatically assigned.
  5. Optionally, select the Supplemental Educators field in the same way.
  6. Click on the magnifying glass in the Eligibility Areas field, select one or more checkboxes to the left of the area, then click Accept.
  7. Select the Service Models field in the same way. 
  8. Fill in the Notes field if necessary.
  9. Click Save.
  10. You will see the Manage Highly-Capable Student Plan page with multiple subpages (tabs) across the top, and it will default to the Detail Tab.

Strengths Tab 

Educators, students, and guardians can add records. Educators and Plan Managers can edit or delete records as needed, while students and guardians may only add records.

  1. Continue by clicking the Strengths tab found at the top of the page.
    • Alternatively, start under All Plans in the left navigation and click the student name to open the Highly-Capable Student Plan.

  1. Click the Row Actions Gear to Edit or Delete.
  2. Click the Add Record at the far top right.
    • The Recording Person field will default, but you can edit it by clicking the magnifying glass in the field and selecting the checkbox next to the person.
    • Fill in the Student Strength field.
    • Click Save.

Goals Tab  

  1. Continue creating a new plan by clicking the Goals tab found at the top of the page. You will have two selections: Goals (Detailed) and Goals (Summary).
    • Alternatively, start under All Plans in the left navigation and click the student name to open the Highly-Capable Student Plan.

  1. Goals (Detailed): Here, you will add a detailed goal and document when it has been met.
    • Click the Row Actions Gear to Edit or Delete a goal.

    • Click the Add Record button at the far top right.

      1. Click the magnifying glass in the Goal Selection field and select the checkbox next to the selection.
      2. Select the Learner Objectives field similarly.
      3. Fill in the Goal Details field.
      4. Click the checkbox if Goal Met has been accomplished.
      5. Optionally, up to three (3) tasks can be added during this step. 
        • Click the magnifying glass in the Task Selection field and select the checkbox next to the task.
        • Fill in the Task Notes field if necessary. 
        • Optionally, click the magnifying glass in the Evaluation Methods field, select one or more checkboxes to the left of the methods, then click Accept.
      6. Click Save.
  2. Goals (Summary): This is a read-only summary of goals.

Tasks Tab (Evidence) 

Tasks can only be added to a plan once Goals have been set. 

  1. Continue creating a new plan by clicking the Tasks tab found at the top of the page.
    • Or start under All Plans in the left navigation and click the student name to open the Highly-Capable Student Plan.

  1. Click the arrow to the far left to view Evidence.
  2. Click the Row Actions Gear to Configure or Delete a task.
  3. Click the Add Record button at the far top right.
    • Click the magnifying glass in the Goal On Plan field, then select the checkbox to the left of the goal.
    • Select the Task Selection field similarly.
    • Fill in the Task Notes field if desired.
    • Click Save.

Educator Observations Tab 

  1. Continue creating a new plan by clicking the Educator Observations tab at the top of the page.
    • Or start under All Plans in the left navigation and click the student name to open the Highly-Capable Student Plan.

  1. Click the Add Record at the far top right.
    • Fill in the Educator Observation field. The system will automatically capture the name of the person who recorded the observation and the date. Typically, students and guardians cannot access the Teacher Observations tab.
    • Click Save.

Surveys Tab 

Here, you will learn how to view educator and parent interest inventory surveys.

  1. Continue creating a new plan by clicking the Surveys tab at the top of the page and selecting one of the two options: Educator Interest Survey or Parent Interest Survey. The inventories are read-only. 
    • Alternatively, start under All Plans in the left navigation and click the student name to open the Highly-Capable Student Plan.

Communications Tab 

  1. Continue creating a new plan by clicking the Communications tab at the top of the page.
    • Alternatively, start under All Plans in the left navigation and click the student name to open the Highly-Capable Student Plan.

  1. Click the Add Record at the far top right.
    • Select the Recorded Date.
    • The Last Edited Date will be automatically set.
    • Click the magnifying glass in the Communication Method field and select the checkmark next to the method.
    • Select Yes or No from the Sent to Parent(s) dropdown menu.
    • Fill in the Communication field.
    • Click Save.

Student Data Tab  

  1. Continue creating a new plan by clicking the Student Data tab and selecting one of the following options below.
    • Alternatively, start under All Plans in the left navigation and click the student name to open the Highly-Capable Student Plan.
  • Additional Services: You will see the Student Dashboard Additional Services container, which is surfaced from the Student Information System (SIS). It will default to the current year and is read-only.

  • Assessments: If this student has any assessments configured to display, they will show up automatically.  

    1. Click on any column filter field or use the other filter tools to search or narrow the list.
    2. Click the Row Actions Gear to Edit or Delete the assessment.
    3. If you would like to add another assessment manually, click Add Record in the top-right corner.
      • Fill in the Assessment field.
      • The School Year defaults to the current school year, but can be edited by clicking the magnifying glass in the field and selecting the checkbox next to the school year.
      • Fill in the Score field numerically.
      • The Assessment Test Score Type will default, but may be edited by clicking the magnifying glass in the field and selecting the checkbox next to the type.
      • Fill in the Notes field.
      • Click Save.
  • Attendance History
  • Languages

  • Student Files:

    1. Click the Upload File button in the top right.

    1. Click the “+” icon in the Student File field, click the Choose a file button, open a file, and click Accept.
    2. Click Save.
    1. Click the Row Actions Gear to the far right to Delete.
      • You will see a confirmation window: “Are you sure you want to remove this file? This cannot be undone.” Click Yes or No.

Helpful Resource: đź“ŚViewing/Editing a HiCap Plan (Connect)

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