📌 Attendance Alerts: Attendance Secretary Overview CONNECT

Here, you will learn how to navigate the Attendance Alerts application for the Attendance Secretary.

View Parent Responses

This table displays alerts generated and responses from parents/guardians that can be entered into the School Information System (SIS) by the Attendance Secretary.

1. Start in the left navigation menu and choose Alert Responses.
2. If a school isn’t selected, you will be prompted to choose a school, the date, and the Number of School Days you want to review.
   1. First, click the magnifying glass in the School field, select the desired school by clicking the checkmark, and then click Accept.
   2. Next, select the Date.
   3. In the Number of School Days field, choose zero school days to see only the date you entered. To see the date you selected, plus the school day after it, enter 1. 
   4. Click Save.

3. Alternatively, click Edit Page Data Settings next to the page title to modify the School, Date, or Number of School Days, following the steps above. Click Accept and click Save when finished.
4. You will now see a data table displaying each student from the selected school who requires an alert to their parents for one or more unexcused absences on the specified day(s).
5. Use the scroll bar at the bottom to view columns to the right that contain Parent Response.  
6. Filters can be used in the Parent Responded column:
   1. Select Yes to view only students whose parents have responded.
   2. Select 'All' to view all students, regardless of whether their parents have responded.
7. You may enter the parent responses into the Student Information System (SIS). Click the Download Data Table icon above the Row Actions Gear to download and upload this data to your SIS. Once downloaded, Save it to your computer to upload to the SIS. 
8. Absence Alerts does not automatically push parent responses into the SIS. If the attendance secretary is inputting this data into the SIS, the following actions may help document that in the Absence Alerts system.
   1. Document a single student using the Row Action Gear to select Mark as Updated in the SIS.
   2. Alternatively, you can document multiple students at once by clicking the checkbox next to the names of several students.
      1. Next, above the data table, click the Selected Gear next to the number of students you’ve selected and choose Mark as Updated in the SIS.

Generate Reminder Alerts for Parents 

1. Start in the left navigation menu and choose Alert Responses.
2. Click Edit Page Data Settings next to the page title to change the School, Date, or Number of School Days, as described in the steps above.
3. Use the column filters to narrow the list.
4. Click the Row Action gear for any student to see these options for notifying the parent of the unexcused absence:
   1. Resend Email Alert
   2. Resend Text Alert
   3. Resend Robocall Alert
5. You may need to refresh the page to view the updated status of the alert you sent, which can be found in the Alert Status column. Please note that the sending of alerts can take several minutes. 
6. You can also send alerts for multiple students at once. 
   1. Select the checkbox to the left of each student for whom you want to send an alert. Or use the checkbox in the header to select all.
   2. Click the Selected Gear to the right of the number of students selected to see the options for notifying parents of unexcused absences as above (Resend Email Alert, Resend Text Alert, Resend Robocall Alert).
   3. Again, you may need to refresh the page to view the updated status for the alert you sent, displayed in the Alert Status column.

View Parent/Guardian Info

1. Start by selecting 'Parent/Guardian info' in the left navigation menu.
2. You will see a data table containing student, parent/guardian, and confidential information.

Manage Data Extracts

Helpful Resource: 

• 📊 Manage Data Extracts
• 📨 Manage Deliveries 

• Attendance Alerts_ Attendance Secretary Overview CONNECT.pdf400 KB