📌 ALE Managing the Learning Credits System V2

The ALE application includes a set of monitoring tools to track per-student expenses (which we have named Learning Credits). Per OSPI guidance, these are internal tools only, and none of this data is shared with parents at any time.

Program Manager: Setting Monthly Amount and Allocating Learning Credits 

The first task is to set up a monthly amount for each student based on their FTE enrollment.  

1. This is done on the Program Manager Role via the Settings link in the left navigation menu.  
2. Use the Row Action & Options gear for Learning Credit Monthly Allocation and select Edit to set the monthly value.  

3. Click Update when finished.

4. Now that the monthly amount is set, you can allocate it per Month. 
5. The Program Manager can also do this by selecting Learning Credit Allocations in the left navigation menu.

6. First, select the Month for which you’d like to allocate credits. A list of students with an active Student Learning Plan for the selected Month will be returned.  

7. The table will attempt to determine the appropriate amount allocated to each student based on their Reported FTE. For more information on determining this number, see the help document 📌 ALE FTE Tracking and Monitoring V2ing V2. Any amounts can be adjusted manually in the column on the far right. 
8. When all amounts are entered correctly, click the Allocate Learning Credits button in the top-right corner.  
9. The amount allocated will now be reflected in the individual Ledger on each student’s Learning Plan, located under the Tracking Tab. The current balance is shown in the top-right corner.  

Ledger on Student Learning Plan 

1. Each student’s Learning Plan includes a Ledger that lists all charges and credits. A transaction can be added by clicking the Add Record button in the top right.  

2. Fill in a Description and Amount (Optional). Then select a Transaction Date (Required). Click Add when finished.

3. After making changes, click the Current Balance button to refresh the total.  
4.  Individual transactions can be edited or deleted here by clicking the Row Actions & Options Gear. 

Establishing a Learning Credit “Fee” for Classes 

When creating a Class, a Learning Credit Cost for the class as a whole or a Learning Credit Cost Per Meeting can be entered. This is found in the Details Tab under Essentials.

If the Learning Credit Cost field is used upon class registration, this total amount will be automatically deducted from the student ledger.  

If the Learning Credit Cost Per Meeting field is used, the number of class meetings set based on the established schedule will be deducted from the student ledger when they register for the class. For example, a class meeting ten (10)  times during the year, with a Learning Credit Cost Per Meeting of 2, would deduct 20 Learning Credits from the Student Ledger.  

If the student unenrolls from the class before the first class meeting, the associated Learning Credit charge will be removed from the Ledger. If they unenroll from the class after the first day, the charge will remain.  

Secretary: Manage Learning Credits 

1. In the Secretary Role, select Manage in the left navigation and choose Manage Learning Credits. This tool lists all learning credit transactions that can be filtered by school year, student, or even class.  

2. New records can be added by clicking Add Record. Existing entries can be edited by clicking the Row Actions & Options gear at the right, selecting Edit, and then selecting Update when finished.
3. Entries can be made for a single student, or by selecting multiple students, the same transaction can be recorded for all selected students.  

• ALE Managing Learning Credits V2.pdf900 KB