In the ALE application, you can schedule a Class. A class has specific characteristics:
It involves a group of students
There is a regular time and place that the class meets in a certain location
The class may or may not be tied to a course
Classes can be added to a student's schedule (by parents, if set up that way, the certificated teacher, or a registrar)
Attendance can be recorded for the class (and if done by a certificated teacher, this will generate weekly contact records)
One Important Designation to Understand Before You Begin
The ALE application can be formatted for two methods of Student Learning Plan development involving Classes:
Method 1: Courses/Subjects are manually added to the SLP, and these determine which supplemental classes a student is eligible to register for.
Method 2: Class registration (whether by parents or school staff) generates subject/course records in the SLP.
Scheduling a Class
There are two ways to schedule a class, both of which can be done by the certificated teacher or registrar:
Go to the Course/Class menu in the left nav and choose Create Class.
To access the managing course modal, go to Courses/Classes in the left navigation and select All Courses. Click the Row Actions & Options gear and select Schedule Class.
Details Tab
Essentials
Title (Required): This class name will be displayed on the student schedules and listed throughout the interface.
Max Number of Students (Required): This setting limits class enrollment. How many “seats” are available?
Omit from Parent Displays: Checking this box will “hide” this class from the parent interface.
Class Meeting is Optional: Checking this box indicates that attendance is not taken/required.
Allow Parent Input for Progress: Checking this box enables parents to input progress.
Average Hours of Study per Week(Optional): Number of hours that the class content is studied per week for calculating total weekly hours on the Student Learning Plan (should be left blank if the class is not counted towards weekly hours).
Learning Credit Cost (Optional): Enter a single overall class cost here if your program uses the Learning Credit system to track individual student costs. This total will be deducted from the Ledger for each student upon enrolling in this class.
Learning Credit Cost per Meeting(Optional): Enter a per-class meeting cost here if your program uses the Learning Credit system to track individual student costs. This total (cost x number of class meetings based on the established class schedule) will be deducted from the Ledger for each student upon enrolling in this class.
Grade Levels (Required): One or more must be chosen. This will limit displays for which this class is returned (based on student grade level).
Description (Optional): Text that can be used to describe this class (if you’ve described the course, you could consider copying/pasting from there).
Dates
School Year (Required): This defaults to the current school year for most of the year, then shifts to the following school year in the late spring, but it can always be edited.
Class Terms(Required): Your program establishes these and may include Semesters or Quarters. When scheduling a class, you may choose one or more terms (e.g., if it is a yearlong class, you could choose both Sem 1 and Sem 2).
*If you think there is the possibility that students may not continue the class for the whole year, it is best to set it up as two separate sections so that they can register for each independently.
Start Date & End Date (Required) - Selecting the Class Terms will automatically update these dates based on the Semester start and end dates in the system, but they can also be manually updated.
Settings
Courses (Required): If you’ve built a Course that defines the content of your class, link it here to carry all of the attached content down to Student Learning Plans.
Subject Areas (Optional): This optional field lets you attach one or more subject areas to the class, which serve as filters for users of enrollment method 1 described above. If you use enrollment method 2, it is important that you only designate one state subject area per class.
Campus (Required): For programs utilizing multiple campuses, this identifies which campus the Class will take place on and can be defaulted to a single campus if needed.
Classroom(Optional): This field can be formatted to list your available classrooms and identify where your class takes place.
Class Type (Required): This required field identifies the type of class for the student learning plan.
Class Designation(Optional)
People
Certificated Teacher (Required): In this required field, identify the certificated teacher ultimately responsible for the content of this Class, even if a non-certificated staff member is delivering it.
Support Staff Member: This optional field allows you to identify one or more non-certificated staff members who deliver Class Content.
Supplemental Teachers: Additional certified teachers who are team-teaching the class can be identified here.
Schedule Tab
Click the Add button at the top right to add the schedule, which shows the times this class meets each week.
In the Add Class Meeting Schedule modal, you will make the following selections:
Days of the Week (Required): Choose one or more days the class will meet.
Campus(Optional): This will autofill from the selections on the Details Tab.
Classroom (Optional): This will autofill from the selections on the Details Tab.
Start & End Date (Optional): Set based on the selected Class Term, but can be manually changed.
Schedule By (Required): Choose the following and make the corresponding selections.
Time (Select Start/End Time, Planner View)
Class Period (Select Class Periods, Period View)
Once all your selections are made, click OK. You will see a line added with the selected details. You can delete or edit the established class schedule using the Row Action & Options gear at the far right.
Once a class has begun, only the Registrar can edit or delete the associated schedule.
Meetings Tab
Click this tab to see a list of all class meetings generated from the schedule input.
Your class is now ready to be added to student schedules.
Monthly Progress Tab
Here, a list of students enrolled in the class is displayed along with a column for each month the class is scheduled. Here, you can set monthly progress for each student.
This table lists all students enrolled in this class, including those on the waitlist or who have withdrawn.
Grades Tab
Here, you can view any grades recorded for students enrolled in this class.
Making Edits to a Class Once Scheduled
To view a list of scheduled classes, navigate to Courses/Classes and click All Classes in the left navigation. Here, you can view a table listing of all scheduled classes.
Use the filters at the top of each column to search for specific Classes.
Click on the class title to open the Manage Class modal and make edits.
Only the Registrar can edit a class schedule once the class has begun meeting.
Special note for Enrollment Method 2 Districts: When making edits to classes once corresponding subject/course records have been created on Student Learning Plans via class enrollment, the following fields will be automatically updated on subject/course records based on changes saved in the Class Details Tab:
Certificated Teacher
Average Hours Per Week
Start and End Date
ALE Class Type
Use the Row Actions & Options gear to the right of any Class to perform the following actions:
View Details - This opens a small modal displaying an overview of the basic class details.
Clone - This creates an exact copy of the selected class, duplicating everything from the Details Tab. The copy can then be renamed andedited. A class meeting schedule will need to be added, but this can be handy for duplicating a class offered in both the first and second semesters.
Delete: This will permanently delete a class and its associated data. Use with caution! Unless you are a registrar, you cannot delete a class using this action once students are enrolled.
If you delete a class after the start date for the class has passed, you will now effectively be canceling the class rather than deleting it. This action can only be taken by a Registrar, and while any students enrolled and their associated data will be removed, it will act the same as a deleted class in that the class will:
Be hidden from the All Classes menus by default.
Not showing for attendance or My Classes for teachers.
No longer appear on student schedules for registration.
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