Search

📝 ALE Recording and Monitoring Weekly Contact V2

Deidra McCollum
Deidra McCollum
  • Updated

In the ALE Application, there are several ways to document weekly contact, both for individual students and for groups. In addition, several tools have been implemented to make monitoring weekly student contacts as easy as possible.  

Recording Weekly Contact

  1. To view/document weekly contact for a single student, navigate to the Direct Contact Tab on their Student Learning Plan under Weekly Contacts via the All Student Learning Plans or My Student Learning Plans page.  
  2. By default, this view is grouped by school weeks, but clicking the arrow to the left of any week expands the view to list all contacts recorded in that week.  

  1. To switch to a view listing all contact records, use the toggle button at the top right to select All Contact Records.

  1. To add a new contact record, click the Add Weekly Contact button at the top right of the screen.

  • Contact Date (required): Defaults to today’s date and can be updated by clicking the calendar icon.  
  • Contact Type (required): Select from the state-designated, allowable contact types.  
  • Subject/Courses (optional): Used to identify a specific subject discussed with the student during this contact, if desired. The list will display courses from this student's current Student Learning Plan.  
  • Contact Description (required): Record the interaction with the student.  
  • Statement of Two-Way Academic-Focused Discussion (optional): Used to explicitly describe what was discussed with the student if the previous box does not meet your needs.  

  1. Click the Add button at the top right of the form to Save.

Monitoring Weekly Contact 

  1. As a certificated teacher, you can easily view your student caseload and enter weekly contact records on the Monitor Weekly Contacts screen.

  1. Hovering over the icon will display a pop-up that lists the number of contacts or attempts recorded.

Indicates that the student had at least one weekly contact for the given week. To enter a contact directly on this screen, click on the icon to see the Record Direct Personal Contact pop-up form.

Indicates no contact has been recorded for the given week. To enter a contact directly on this screen, click the icon, and you will see the options: 

  • Contact, Add weekly contact (Record Direct Personal Contact pop-up form as above)
  • Add missed contact with valid justification (Record Valid Reason for Missing Weekly Contact pop-up form as below) 
  • Add weekly contact Attempt (Add/Edit Contact Record pop-up form)

Indicates a Valid Reason Weekly Contact Requirement was Missed with Valid Justification. To enter a contact directly on this screen, click on the icon, and you will see the Record Valid Reason for Missing Weekly Contact form.

  1. Also, on the Monitor Weekly Contact page, you can enter multiple weekly contact records for the same student at once (as long as they are identical). Use the page action gear at the top-right, then select Record Direct Contact.

  

  1. This will open the Record Direct Personal Contact form. This looks similar to the form outlined above, except you first select which Student Learning Plans (Students) this record will be added to. 
  2. Once you select and add data, click the Ok button at the top right to record the contact. 

 

  1. Program Managers and Secretaries have access to the Monitor Weekly Contact screen but will see all students in the program, along with the Certificated Teacher identified as the case manager.  

Was this article helpful?

1 out of 2 found this helpful

Have more questions? Submit a request

Comments

0 comments

Please sign in to leave a comment.