📝 ALE Awarding Grades/Credits to a Course/Class V2

Once a student has completed a course, or even at mid-term, Grades and/or Credits can be awarded for that particular Course. 

1. First, open the Student Learning Plan you would like to edit by locating the student on the All Student Learning Plans or My Student Learning Plans pages. 

2. To edit a plan, click on the student’s name. You will land on the Details Tab. 
3. Click on the Subjects/Courses Tab and select SLP Courses. 

4. From the list of courses, choose the Course you would like to award Grades/Credits for, and using the Row Action gear, choose Edit Details.

5. You will see the Results section at the bottom of the next screen.

6. The first decision is whether you need to assign overall grades/credits for the entire Course or whether you will assign grades/credits per term (i.e., for the first and second semesters, for example) 

   Awarding an Overall Grade/Credits for the Course: If you are awarding a single overall grade for the course, use the top two fields. Grade Selection: This field only becomes available when the course participation status is updated to “Completed.”  This selector lets you choose the course grade from a list.   Earned Credits: If this were a predefined Course that was added to the SLP, and a value was recorded in the “Credits Available” field on that Course, that value will automatically display here when the Course Participation Status is marked as “Completed.”  It can be edited as needed at that time, or manually entered if no predefined value is displayed (Note: If the earned credit is <1, you must enter a “0” before the decimal point).   Awarding Grades/Credits per Term for the Course: If you work on a more term-based system and would like to award grades and credits for each term, you can use the Add Class Term Grades button at the bottom right of the Results section. This can be done at any time, regardless of the Course Participation Status. This allows a course to remain In Progress throughout the school year, with Grades/Credits awarded after the completion of each term.   The following form will appear where you may choose the Class Term, Grade, and/or Credits Earned.  Once entered, the recorded grades and/or credits will be displayed in a table at the bottom of the results section.

7. Whichever method you choose, the entered grades can be included on your printed version of the Student Learning Plan, if desired, and used in other reports.  

Recording Grades & Credits Earned for a Class

Upon completing a Class, grades awarded and credits earned can be entered by the Certificated Teacher or Registrar Role for all enrolled students. These are recorded on the Student Learning Plan's corresponding subject/course record. 

1. On the Certificated Teacher Role, navigate to Courses/Classes in the left navigation menu, then choose All Classes. 
2. Locate the class you would like to enter data for and click on the name to open the class. 

3. Next, navigate to the Grades Tab. Down the left-hand side, you will see a list of all students enrolled in the class. Depending on how the class was scheduled, you may see two terms (Semesters/Quarters) or one. Use the Row Actions & Options gear to select Edit for the student you wish to enter data for.

4. A form will open. Designate the Class Term (required)  you are entering data for, Grade Selection (optional), and/or the Credits Earned (optional). Click Save, and the data will display in the table.

5. The data is also automatically recorded in the student’s corresponding subject/course record in the Results section, viewable by the Certificated Teacher. Likewise, if results are recorded by the certificated teacher in the Class Term Grades section of the student learning plan, they will be displayed in the Grades Tab of the corresponding Class.

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