📚 ALE How to Check In & Out Library Items V2

Locate or Request a Title.

Simple Search for the Titles, Keywords, or Descriptions by entering them in the Search field, then click Set.

Advanced Search can also be performed for Title, Location, Identifier, Barcode, Author, Keywords, Subject, and Media Type.

A list of titles will be displayed. To return to the search, click Data Settings Form.
Click the Title for more details, or click the Row Actions & Options gear to View Details or Request the Title.

If the list is long, try filtering it by typing a keyword or clicking the gear at the top of each column.

Choose Check Out from the left-hand navigation menu to check out books for individual students.
- Person Type (Optional): Select Student, Parent, or Teacher from the drop-down menu.
- Name (Required): Select the check mark next to the name.
- Due Date (Optional): This will autofill with the default date when setting up the Library. You can select a different date.
- Barcodes (Required)

Once finished, click.
- Check Out/Renew: This will tell the system to check out the items to the selected individual. NOTE: This will not give an error message if one or more entered barcodes are unavailable.
- Verify Availability: This opens a modal that lists the entered barcodes and their current status in the system. It will also state if a barcode does not currently exist in the system. Choose Yes, CheckOut, or click the “x” to close the modal and make any needed changes.

Use the Check In option in the left-hand navigation menu to check multiple items at once. This is where you would input or scan Barcodes (Required).

Once finished, click one of the following options:
- Check In: Checks in any entered barcodes that are currently checked out.
- Verify Barcodes: This opens a modal that shows the status of the entered barcodes. Select Yes, Check In to check in any of the entered barcodes that have been checked out, or click “X” to close the modal and make any needed changes.

Select Manage from the left-hand navigation menu and choose Checked Out Copies. Basic information for each item will be listed here, such as the name, barcode, check-out date, due date, and the name of the person it was checked out to. These titles can be individually checked in or renewed via the associated Row Action & Options gear.

Clicking Renewed will open a new window that prompts you to select a new Due Date for the item.

Click Save. NOTE: If you select Save without selecting a date, the system will use the Default Check-In Date chosen for your library system.
School staff can also view items checked out to a student on the Manage Student interface.
- Select All ALE Students in the left navigation menu, click the student's name, then view the Library Items Tab located at the far right or nested under the Details Tab.