Creating a Gradebook Part 2 of 2

See Creating a Gradebook Part 1 for more information.

Quick Links

 

Scoring Tab (back to Quick Links)

Once you have published an assignment w/ questions, students can either take it online or via paper and pencil. Only published assignments will be displayed in the scoring tab.

If they take it online, and the questions in the assignment are of the type multiple choice, multiple select, or true/false, the assignment is automatically scored. 

If the questions in the assignment are of the type scored answer, then you need to access the scoring tab of the assignment and enter scores for student submissions. 

If your district uses Classroom as a repository for assessment results, you will use the scoring tab to add students' results.

There is much to see in this view of what's happening in the gradebook.  The view of data can be changed to accommodate your particular needs better.  The Actions available include:

The scoring tab gives you a view of the Students (along the left) with the scores showing in the body of the page.  Along the top is the Due Date of the assignment, the assignment name (the description is visible if you hover over the assignment name), and the Total Points.    The Actions button allows the user to change the view of the page, giving access to further functionality.

• Overview / Score Assignments - Allows the users to give the students overall scores for the assignment.
• Order Newest to Oldest / Oldest to Newest - The initial order the assignments are shown in is by Open date, Open time, Due time, Closed date, and Closed time, so you always see the first assignment on the left. If you want the latest assignment to be the first on the left, choose Order Newest to Oldest. This selection is a saved preference across all of a user's gradebooks.
• Show / Hide Assignment Points - Displays / hides a row below the assignment name, which shows the total points possible for the assignment.  This selection is a saved preference across all of a user's gradebooks.
• Refresh - Update the assignments listed and display student submissions in real-time.
• Filter Assignments - Show published assignments Closed, Past Due, Open, Pending, or Unscheduled.  Search by Assignment Name Filter.

• Filter Students - Select certain students to score. Search by name or via Student Groups.

• Download Template - Download an XLSX file in which you can enter the final or overall score for each assignment displayed for upload.
• Upload Scores - Upload a filled-in template. It should contain the final score for each assignment.

Optionally your district may have some report/download options:

• Download Gradebook Assignment Scores - Your district may have a default report that displays the gradebooks students, their individual scores, and their term scores if available.

Further Display Options include Score, Points, Points/Symbols, and Percents.

There are three options for entering student scores:

1. By individual questions for all students.
2. Score in Grid for all questions and all students.
3. Download Template /Upload Scores for all questions and all students.

Scoring by Individual Questions for All Students  (back to Quick Links)

Click the assignment name to bring up a modal that enables you to score the assignment for a single student.

The students are listed on the left, and the score boxes to the right. Each question is listed in its own column. You can alternate the titles of the columns by selecting the Questions/Labels/Standards/Question Text under the action gear to the right.

Select the title of an individual question to enter scores for all the students on that one question. When scoring individual assignments, click the box and type in their score.  The tab key will get you to the next box. To move up a box, hold down the shift key and click the tab key to move up a box.

If you have an assignment that most students received the same score, click the Score All button, and you’ll now see a Score All Students box. Type in the score and click the lightning button to the right of the score.  This will give all students, who do not yet have a score, the score typed in the box.

To see more details about the assignment, click the Assignment button and choose from the list.

If it is a multiple-choice or true/false question, use the drop-down arrow to select from the options.

If it is a scored answer question, for example, an essay, or a question based on a scoring rubric, enter the students' results in the cell on the far right. If the student took the assignment online, you will see their answer in a text box below their name.

Select the action gear for more options. Click the box to truncate Student Submissions.

When you are done, be sure to select Save & Close. You can return to the scores anytime to modify them if needed.

Scoring Using Score in Grid  (back to Quick Links)

Select the Score in Grid button from the Action gear in the upper left of the Scoring window.

Assignments can have a mix of question types, and the Score in Grid view allows you to see them all and easily enter results.

This allows the user to score the student assignments in a grid, similar to the overall view, with the students on the left and the assignments along the top.  The Actions button has various options to Filter Students and Comments.  Question appearance can also be altered to Questions, Labels, Standards, or Question Text. You can move through the rows and columns using the tab key or the shift+tab key, the enter key, or shift+enter. You can use the arrow keys on your keyboard to move up and down through the options in a cell. You can click into a cell directly to enter a score or use the cell's arrows to select from score options.

If you enter a score outside of the allowed range for that question, for example, a 5 when the points on the question can only be 0 through 4, the cell will be encased in a thick red box, and you will receive a warning message. You will not be allowed to save any score out of range. 

If the question uses symbols for scoring, like >A, B, C ... Z, Z+, you can use the cell's arrows to select from the symbol options. Multiple choice and true/false questions also have options using the cell's arrows. The correct answer is indicated with an asterisk. You can also type a letter choice in each cell.

There are also visual clues on how students perform on each question as the cells will take on the color of any performance levels, for instance, red for not meeting and green for meeting standards.

The student's final scores are calculated once you have entered the possible scores. The status of the students' submissions is listed on the far right. 

You must select Save in the upper left corner to save all scores you entered. You will receive a warning message if you try to exit without saving.

You can return to the Score in Grid anytime to add or update results.

Scoring Using a Template  (back to Quick Links)

The final option for scoring student assignments is the Scoring Template. The sequence is to select the Download Template button, enter scores, save the template, and select the Upload Scores button. 

This is a standard spreadsheet. However, it is locked, so you do not accidentally erase or change student names or Student IDs. If you need to copy and paste scores from another source, like the results of Scantron bubble sheets, please contact us at support@schooldata.net for assistance.

Roll over the title of any column to see information about the question, including scoring ranges. Enter scores directly into the cells. If there are student submissions from essays or word problems, you will see their answers in the "QN Answer" columns. You can add scores to the "QN Score" columns.

When you are done entering scores, make sure you SAVE the template. We suggest you use a good naming convention for the template, especially if you use many templates to load scores. 

Now upload the scores to Classroom by selecting the Upload Scores button.

Once the file upload is complete, the scores will be visible in Classroom, and you will receive an email telling you whether or not the load was successful. 

Classroom Assessments Visible in Homeroom  (back to Quick Links)

Only district-approved assessments or assignments created and scored in Classroom will be visible in the Homeroom Assessments. Your district data administrator must designate a Classroom assignment or assessment as visible in Homeroom. Once configured, the results of the assessment or assignment are automatically updated each night. When necessary, a data administrator can update results manually.

Classroom assessment results are like any other assessment in Homeroom and can be viewed singly, as part of an assessment set , in any Data Extract involving assessments or as part of Risk Indicators if configured.  

To view the question by question, or standard by standard, results in Homeroom, first log in to Homeroom. Then go to the Assessments Tests>>Launch Assessment>>Assessment Item Analysis. Select your student group and the assessment you want to view, then click Launch View.

See Hr Creating/Editing Assessment Sets for more information.

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The first tab will display the overall results of the assignment or assessment. You can manipulate this as you would any other assessment; toggling performance levels on/off, creating groups of students, searching for students by name, or selecting and displaying the District View option, including subgroup information.

If the assessment has item analysis. You will see two options:  Item Analysis by Assessment and Item Analysis by Learning Target. Select either option to view the assessment detail.  

If you select the Item Analysis by Assessment option, you will see a question-by-question and student-by-student view. This display shows you how each student performed on each question, whether or not the student met the standard, and what, if any, their score was for each question. Under each student's photo is a percentage of how they performed on the entire assessment. The students are listed alphabetically by last name from left to right.

The view displays the type of Classroom questions the students encountered:

• SA = Scored Answer
• TF = True/False
• MC = Multiple Choice
• MS = Multi-Select

You will also see summaries, both by number and percent, of how that student group performed on each question overall.

Finally, you can mouse over or roll over the information icon on any question or standard to see the text of the question and any images.

The students are listed in columns alphabetically from left to right. If you select the initial assessment tab, which shows the overall assessment score by performance level, you can choose the alternate item analysis option, Item Analysis by Learning Target. The primary view here is by the standard. The Students column provides information on how many students met the standard or answered the question correctly. The Type column indicates the type of question. Some of the same statistics are displayed, like the percentage and number of how that student group performed on each standard.

You can expand each standard to see its detail. You can also mouse over the information icon to see the questions which used the standard. There can be more than one question per standard.

 

You can download the information to a workbook with multiple worksheets using the Actions & Options gear in the top right corner.

Each option, Item Analysis by Assessment or Learning Target, will give you different workbooks with multiple worksheets which display the question view or the alternate learning target view of the assessment results. You can open and manipulate these XLSX file types in Excel. From Excel, you can print the entire workbook or individual worksheets.

Grading Tab (back to Quick Links)

The communication of grades to students and guardians can happen through various reports, the most common being the report card and progress report, available for single or multiple students.  There is also a Download Grade Distribution Report that your district can configure.

Grading by Students (back to Quick Links)

If you prefer to grade your students individually, select the Students option from the Grading tab. You are presented with a list of students attached to the gradebook. If you select the icons to the right of any student name, you effectively open up one of the other grading choices for the entire class.  

However, to grade a single student, you can filter by name using the Filter Students button or drill into any student by selecting their name.

When viewing a single student, you can select any grading cells and delve into a term and week view of how many times the student met or did not meet standards contained in the gradebook. From there, you can assign a grade.  

You can Expand or Collapse All the categories, step through the gradebook's Terms, and select individual Standards. Select the Show Limited option to see only the standards.

Grading by Class Terms - Assignments (back to Quick Links)

If you assign grades based on overall assignment scores, the easiest way to grade your students is by selecting the Class Term Grades options from the Grading tab of your gradebook. You can select the appropriate term and see the students' assignments' results in the gradebook. Each student's assignment score is colored according to the settings on the assignment, giving you a visual indicator of the student's performance on the assignment.

 You can assign a grade to a particular student, use the Actions button to filter students, apply a single grade to all students, or add comments.  Details include:

• Filter Students - Select certain students to show in the list to grade or apply other actions to.
• Accept All Suggestions - This will make all suggested grades the actual grades for the students currently on the list.  NOTE: This will update all students' grades, even if you manually entered a different grade for that student.
• Download Grade Distribution Report - This is configurable by district.  If you don't see this report, or it won't download, please contact support@schooldata.net.
• Toggle Comments - Turn on an icon to the right of the grade that allows you to enter or see the comments previously entered.

Suppose you assign grades based on overall assignment scores and have set up and assigned Assignment Categories and Suggestion Ranges. In that case, you'll see the results of the categories for all the students attached to the gradebook. Each category header is color-coded based on the category setup.  The category column displays the student ratio and percentage for the category. 

The 'suggested' grade based on the Suggestion Ranges is to the right of the term grading box.  To accept the suggestions for a single student, click on the suggested grade, which will transfer to the term grading box.  To accept the suggestions for all students, click the actions button and choose Accept All Suggestions. NOTE: This will update all students' grades, even if you manually entered a different grade for that student.  Once a suggested grade has been accepted, the suggestion will no longer display on the right.  However, if the grade is changed and is no longer the same as the suggested one, the suggested grade will once again display to the right of the term grading box.

 

To see individual assignment scores click the category title. Each student's assignment score is colored according to the settings on the assignment, giving you a visual indicator of the student's performance on the assignment. The actions button will allow you to see the assignments from newest to oldest or vice versa.

 

Grading by Standards (back to Quick Links)

If you are grading purely by standards used across all assignments in the gradebook, from the Grading tab, select Standards Grades.  You are presented with a list of the students attached to the gradebook and the weeks in the term selected. Each week, you are given the number of times the student met the standard out of the number of times the student encountered the standard; for example, 2 out of 3, 2/3.  Each student's weekly score is colored, giving you a visual indicator of the student's performance for the week. You can then assign a grade to that standard for each student.

   

Move through each standard by selecting it from the list of those available in the gradebook.  

   

Again, use the Actions button to filter students, apply a single grade to all students or add comments to a grade given.

Grading Non-Academic Measures (back to Quick Links)

If your district requires you to grade on non-academic measures as well as coursework, things like citizenship, respect, or even attendance, select the Non-Academic Measures option from the Grading tab of the gradebook. You can give a student a grade on a single Date or, more commonly, by Term. Select each Measure from the list of those you imported to the gradebook.

Use the Actions button to apply a grade to all students, filter students, or add comments.

 

Reports Tab (back to Quick Links)

The communication of grades to students and guardians can happen through various reports, the most common being the report card and progress report, available for single or multiple students.  There is also a Download Grade Distribution Report that your district can configure. Once you have completed grading your students for the term, you may need to print out report cards. (NOTE: There are options available to your Classroom Data Administrator to print out group report cards en masse.)

Student Report Cards (back to Quick Links)

You can filter reports by student name, student group, or language. Choose the checkbox to the right of the Student Name to choose all the students in the list, or click individual students.  When students are selected, click the Download button, choose your report, and your pdf will begin generating.

Go to your email inbox and look for an email from School Data Solutions. It may end up in your Junk or Spam folder. The message contains a link to download the report cards as PDF files.

 

Progress Report (back to Quick Links)

The progress report can be configured per district, but most consist of a pdf of all the students,  assignments, assignment description, and their grades to date.  

You can filter students by name or student group. 

You can choose the grading period the progress report is printed in from the dropdown menu.  The progress report only prints current progress, not historical progress.  

A generic message can be added to the bottom of the report card by typing the message into the Report Message box. 

Choose the checkbox to the right of the Student Name to choose all the students in the list, or click individual students.  When students are selected, click the Download button, and your pdf will begin generating.

Student Assignment Scores Report (back to Quick Links)

This download is a spreadsheet consisting of student information, term grades if available and assignment grades broken out by category if applicable.  The student names can be removed, so only an identifier is in the spreadsheet.  To download optionally, select a Class Term and Student Identifier.  Click the box if you would like to Anonymize Students. Click Download Report, and a PDF report will be generated.

Student Grading Terms Report (back to Quick Links)

Optionally select a Class Term and Student Identifier.  You may also choose to Annonymize Students. Click Download Report, and a PDF report will be generated.

Student Class Roster Report (back to Quick Links)

This is an alphabetized list of the students in the class, with some added columns.  The default roster includes two columns with the “Y” and “N” headers.  This can be altered by typing in the column headings. Select Add Column to add an extra column heading.  Click the trash can icon to delete.  Click Download Report, and a PDF report will be generated.  This may also be created under the Details Tab.

This can be used as a checklist for any number of things, such as forms that need to be handed in, assignments that still need to be done, attendance for fire drills, roll call for substitutes, and more.