💻 ALE Registrar: Copying in Progress Courses from One School Year to the Next V2

At the close of one school year, not all coursework associated with subject/course records on a Student Learning Plan may be completed, so the Course Participation Status remains In Progress.  

For any courses with this status, that subject/course record and some of the associated information can be copied to the Student Learning Plan for the upcoming school year - either on a student-by-student basis or as a mass copy of all existing records.  

1. These actions can be taken on the Register Role. Click Manage in the left navigation menu, then select Roll over SLP Courses. 

2. This list includes a table of all students with a current-year Student Learning Plan who have one or more courses with a course participation status of In Progress.
3. To view which courses are included for a particular student, click on the drop-down arrow at the left of the student’s name to expand the list: 

4. Use the Row Actions & Options gear at the right of the student’s name to Copy All Courses to Next Year. 

5. Alternatively, the Row Actions & Options gear next to a single course includes the Copy Course to Next Year option.

6. If you have many courses to copy, you can use the button at the top right of the page to Copy all SLP Subject Course Records listed to SLPs for the upcoming school year.   

A Few Things to Note 

• Suppose a Student Learning Plan does not yet exist for the Student for whom you are copying a Subject/Course in the upcoming school year. In that case, one will be automatically generated for that student when you take this action. The certificated teacher will be copied from the previous year, while the start and end dates for both the plan and the course in progress will default to the system-set term dates. 
• If a Student Learning Plan exists for the student in question for the upcoming year, courses will be added to it. 
• If the existing Student Learning Plan already includes the courses in question, they will not be duplicated.

• ALE Registrar_ Copying in Progress Courses from one School Year to the Next V2.pdf600 KB