🗃️ ALE Copying Classes from One Term or Year to Another V2

In the Data Administrator Role, there is a tool to copy a set of classes by term or year, so that once the class schedule is established, it does not have to be built from the ground up each year. Multiple Classes can be selected and copied, along with all associated details, from one class term to another or from one school year to another (excluding student enrollments). 

1. This function is available in the Data Admin Role by clicking Administrative Tasks in the left navigation.

2. Using the appropriate form, select which you would like to copy from and which you would like to copy to. 
   • Mass Copy Classes by Term: Class Term to Copy From > School Year to Copy To > Class Term to Copy To (Required)
   • Mass Copy Classes by Year: Year to Copy From > Year to Copy To
3. Next, you may optionally select Classes to Exclude. 
4. Use the column filter to locate classes, then click the checkmark to the far left. You can review your selection list by clicking View Selected in the bottom-right. 
5. Once you have the complete list of selected classes you do not want to be copied and confirmed, click Add Classes. 

6. Click Mass Copy Classes. 

7. You will see a warning window to confirm you are ready.

8. Now, you should see duplicate copies of your classes on the All Classes list available on the Teacher, Registrar, or Program Manager Roles. 

Additional Things To Note:

• Student enrollments are not copied over using this process. No students will be enrolled in the copied classes. 
• All other class details, including the schedule, are copied forward. The appropriate class term dates for the new term/year will be applied.   
• If the class is not following the same class schedule as the previous term/year, delete the existing class schedule and add a new one. 
  
   

• ALE Copying Classes from one Term or Year to Another V2.pdf400 KB