🗃️ALE Setting Up the Parent Class Interest Survey V2

Here, parents can complete a survey indicating their interest in class offerings for the upcoming term or school year. Programs can use these results to plan which classes to offer and, in larger programs, how many sections are needed.  

Survey Steps:

1. Choose which classes to include.
2. Assign parents a number of “votes” per student.
3. Make the survey available to the parents.
4. Download survey results. 
5. Purge results (if needed).

Class Selection: Classes from the system’s All Classes list are available to be included.

Information for Parents: When taking the survey, parents will see the following data points for each class: Class Name, Certificated Teacher, Support Staff, Grade Levels, Subject Area, and Description.

New Classes: Classes not currently offered can be added, but they will only include the data points listed above. You may consider adding a naming convention that lets you quickly filter for classes created for this purpose, making them easy to delete if they are not used after the survey.   

This task is completed in the Data Admin Role. 

1. Navigate to the Administrative Tasks in the left navigation menu. 
2. Scroll down to Available Classes for Enrollment Survey and click Add Record.   

3. Next, a form will open up where you will select the classes to include. Click on Select to view the list of available classes.

4. Use the filters to sort and find all the classes you would like to include in the parents' survey. Use the check marks to select individual classes, or select the check mark at the top to select all from your list. You can view which you have chosen by clicking on View Selected in the bottom right corner, and a tally of how many classes you have chosen displays the count in the bottom left corner.  

5. Once you are done, click Add Classes in the top right. You will see a list of all the classes you are about to add to the survey.

6. In this view, you can remove classes that need to be removed by clicking the “x” next to the class name. You can add more classes by clicking the add button again; your selections will be retained. 
7. Once you are done, click Add in the top-right. 
8. You will see a table displaying a list of all the classes you have selected to add. 

9. From this view, you can select one or more classes with the check marks at the left and click Select Row Actions to choose Remove Selected Classes from the list.  
10. Another option is to use the Row Action & Options gear and choose Remove.  

Assigning Votes to Parents

1. Next, you will need to determine how many “votes” each parent may cast per student. Each vote represents one class. Currently, there is a utility that lets you mass-apply the same number of votes to all students. Any individualization can then be done on a per-student basis if needed.  
2. This task is also completed in the Data Admin Role and by clicking Administrative Tasks in the left navigation menu. Scroll down to Mass Apply Maximum Count of Parent Interested Classes to All SLPs.

3. Enter the number of “votes”, Max Count of Parent Interested Classes you would like to assign to every student, and click Execute Mass Apply of Parent Interested Classes. 
4. On an individual SLP, you can see where this number has been captured by scrolling down to the bottom of the Details Tab to Max Count of Parent Interested Classes. If individual changes are needed for some students, they can be made here and saved.  

Making the Survey Available to Parents 

1. Now that you have determined which classes will be included in the survey and assigned each student a number of “votes,” you need to activate the survey link for parents. This task is completed in the Program Manager Role under Settings in the left navigation menu.  
2. Using the Row Action & Options gear for Show Parent Interest Survey, choose Edit and set it to true or false as needed.  

3. In the Enable Parent Interest Survey drop-down menu, click True and then Update. When True, the link for the ALE Class Survey will be visible in the left navigation for parents in your program. When set to False, parents will not see the link. 

How Parents Complete the Survey

Once the link is activated, parents will see a table with one row for each of their students in the program who has an active SLP for the current or upcoming school year. 

1. Using the Row Action & Options gear, they can select Select Classes, which opens a form selector.

2. They will click Select to see a list of classes available.  

3. In the resulting table, filters let parents search by class name, teacher, support staff, grade level, and subject. Clicking the hyperlink in the Description column opens a pop-up window with the full class description.

4. Parents can select the classes they wish to “vote” for by using the checkmarks, then click Add Ale Classes in the top-right. 

5. If they attempt to exceed the number of “votes” allotted to this student, they will receive an error message reminding them of the number of classes they may choose.  

6. Once selected, the classes will be displayed in a list on the Ale Class Survey page. 

Download Parent Interest Survey Results

1. Once parents complete the Parent Interest Survey, you can download the survey results into a spreadsheet. The download can be found under the Data Admin Role, in the Summary section of the left navigation menu. Then use the page action gear to open the "All ALE Parent Interest Survey Results" report.

2. This report will indicate which students who were assigned votes completed the survey and provide a summary of the total votes per class.

Purge Survey Choices and “Reset” Survey

1. Once parents complete the Parent Interest Survey, programs can purge the survey results, clearing the tables so the survey can be used again.

2. Select Administrative Tasks from the left navigation menu on the Data Admin Role. Scroll to Mass Purge Parent Interest Results and click Remove all Current Parent Interest Survey Selections.

3. Clicking this button will display a warning that this process is irreversible and should be completed only after you have downloaded your survey results and verified their validity. Would you like to proceed? When you are ready to verify this action, click Yes, Continue.

• ALE Setting Up the Parent Class Interest Survey V2.pdf3 MB