📌 Absence Actions Needed

The left navigation menu, under Absence Actions Needed, contains multiple pages to help you complete different state-required actions.

Common Features of Action Pages

1. Before an action table populates with students, you will be prompted to select the school for which you are taking action. If you aren’t prompted to select a school, one has already been chosen for you. Verify the school in the page data settings section. 
2. If a school has not already been selected, you will be prompted to select one. Click Accept, then click Save.
3. The table will display each student (from the school indicated above) who requires an information letter. To change the school:

4. Click the Row Action gear to the right of the chosen student and select the desired action. Some pages will contain different actions you can choose from.
   • Actions: These can include letters, conferences, plans, assessments, and other similar activities. 
   • Status Updates:
     • Complete: Indicates the required action has been completed. 
     • Suppress: This indicates that a unique scenario exists for the student and their family, and alternative means of communication are necessary to manage this absence condition. 
     • Postpone: This indicates that the action will be addressed later. When the date has passed, the status will reset to Action Required. 
5. Some pages allow you to take action on multiple students at once. 
   • Click the checkmark/checkbox for each student you want to take action on.
   • Click the Select Row Action button at​​ the top right in v2 or the Selected Gear at​​ the top left of the table in Connect. Note: the number of selected students will be listed.
   • Select an action from the dropdown menu. 

6. Use the filters above each column to narrow the list. Click the Action Status column filter and select the desired status to view which students' actions match those criteria.

Available Columns 

• Students will be represented in one or more rows, depending on the number of attendance conditions or filters applied to the table.
• Attendance Condition: This threshold must be met to trigger the need for action.
• Required Action: This task aligns with the state requirements.
• Action Status: Actions are most commonly Required or Complete. This field indicates the current status of a row action with an icon. By default, the column filters to Action Required. A yellow triangle will appear if the notification is not yet complete. If it has been completed, it will display as green. 
• Letter: When a letter is printed, the downloaded file will be accessible in this column.
• Email Status: Letters can be emailed; the communication status is tracked in this column.
• Data-Informed Steps: This column will display a link as plans are created. 
• Attendance Agreement: This column will display a link as plans are created. 
• Student SSID: Additional student identifier.
• Optional Columns to Add: Grade, Age, Home Language

All Absence Actions Needed  This is a summary data table for all students and all the actions a student has triggered this school year. No action is needed on the summary table. Click the Row Actions & Options Gear to the far right to reveal the supplemental reports on attendance conditions. Generate & Download/Print Student Summary Generate & Download/Print Student Details Generate & Download/Print Student Calendar View Student Attendance Summary

Send Information Letter  This page allows you to notify and communicate district expectations regarding attendance in print or email letter form.

Inform Via Letter or Phone This page will allow you to print, email, robocall, and text a parent whenever the student has one unexcused absence. Print Unexcused Notification Email Parent Unexcused Notification RoboCall Parent Unexcused Notification Text Parent Unexcused Notification

Schedule Attendance Conference This page will allow you to schedule, record, and provide special notes and instructions for an attendance conference. Select the Responsible Educator and Supplemental Educator (as applicable). Conference Date and Time, and Conference Location. Fill in any Scheduling Notes and Instructions the district provides (as applicable).  Click Save.

Convene IEP/504 Team This page will allow you to schedule, record, and provide special notes and instructions for a conference with the IEP/504 Team.

Refer to Child-Find  This page will allow you to schedule, record, and provide special notes and instructions for a Child-Find Conference.

Take Data-Informed Steps This page will allow you to Create a Data-Informed Steps Plan (Success Plan)  to reduce students’ absences. This will be displayed as a link under the Evidence column for management and review.

Schedule and Complete WARNS Assessment This page will allow you to schedule, record, and provide special notes and instructions for a WARNS Assessment.   Select the Responsible Eductor and Scheduled Date.  As Applicable, select Aggression-Defiance, Depression-Anxiety, Substance Abuse, Peer Deviance, Family Environment, and School Engagement from the dropdown menu. Fill in the Total Risk Score. Click Save.

Enter Into Agreement This page allows you to Create an Agreement (Attendance Contract). The agreement will be displayed as a link under the Evidence column for management and review.

Refer Student to Community Engagement Board This page will allow you to Print a PDF or DocX of the Community Engagement Board Agreement. If you are incorporating a conference into the letter, you can edit the DocX with specific details.

File Truancy Petition This page will allow you to Print a PDF or DocX of the Truancy Petition. The DocX can be easily edited.

Review Unexpected or Excessive Absences This page will allow you to Review Unexpected or Excessive Absences. This will open the Student’s Summary to identify the history of the student's overall attendance calculations and provide daily details of the days missed.

• Absence Actions Needed.pdf1 MB