ALE Application: Date Settings

This article looks at the four different Data Admin date settings available in the Data Admin role of the ALE Application. The four settings are School Years, Class Terms, Class Term Date Ranges, and Excluded Dates. 

Quick Links

School Years (back to Quick Links)

School Years include Start and End Dates for the school year that will populate the default start and end dates for Student Learning Plans.

Select the Data Admin Role. Click Configuration in the left navigation menu and select School Years. Use the Row Action & Options gear to choose Edit for the year you want to enter dates.

Fill in the fields and click Update.

Class Terms (back to Quick Links)

This page can be accessed by clicking  Configuration in the left navigation menu and choosing Class Terms. Be advised that modifications here will affect every ALE program in the district. Class Terms are available on the Manage Class and Class Schedule pages. 

Click Add Record on the top right of the table. Fill out the Class Term Field and any other fields to which you would like to add information. Click Add.

Class Term (Required)   - This name will appear in the Class Term Selectors and tables showing class terms. The information in this field cannot be the same as any other class term. 

Class Term Abbreviation (Optional) - This is the short name for the class term. The information entered here does not need to be unique. This will also be displayed in tables and reports configured to user abbreviations.

Class Term Type (Optional) - This field has six (6) designations: All Year, Monthly, Quarter, Semester, Trimester, and Triterm. This field determines which view classes with the term will be displayed. This most notably affects student learning plans on the Schedule Classes page. There is a different view for each Class Term Type. Each view will only display classes correlating to the selected Class Term Type.

Parent Class Term (Optional) - This field allows you to select a Parent Term from a list of existing Terms. Class Terms must have designated ranges to show up in the list. This field is currently informational and doesn’t connect to other places in the application.

Class Term Code (Optional) - A class term code can be entered here. This field is currently informational and doesn’t connect to other places in the application.

Class Term Date Ranges (back to Quick Links)

Class Term Date Ranges dictate the Class Terms default start and end dates. These surface on the Manage Class page when terms are selected and on the Class Schedule page when creating a new schedule. 

The ALE Class Term Date Ranges can be accessed by clicking Configuration in the left navigation menu and choosing Class Term Date Ranges. Class Term Date ranges can be Viewed, Added, Removed, and Edited from this page. Be advised that modifications here will affect every ALE program in the district using the modified terms.

Click Add Record on the top right of the table. 

Select the Class Term, School Year, Start and End Date, then click Add. *If a Date range already exists for the selected Class Term and year, you will get an error, and the date range won't be added. 

Class Term (Required) - A selector controls this field. The selected class term will be the date range the term is set for. The Class Terms in this selector come from the Class Terms in the Class Terms Table.

School Year (Required) - This field is controlled by a selector. The selected school year will be the date range the school year is part of. The field will default to the current school year. 

Start Date (Required) - A date selector controls the field. This field will be the first date in the date range. Clicking the field will open up the date selector. Dates can also be manually typed using the mm/dd/yy formatting.

End Date (Required) - A date selector controls this field.  This field will be the last date in the date range. Clicking the field will open up the date selector. Dates can also be manually typed using the mm/dd/yy formatting.

Click the Row Action & Options gear of the Class Term Date Range you want to Edit or Delete.

Excluded Dates (back to Quick Links)

Excluded Dates are days when no Class Meetings should happen. When class meetings are created, meetings on excluded dates will not be created. Additionally, when excluded dates are added, the system will attempt to remove any existing class meetings on excluded dates. 

The Excluded School Year Days can be accessed by clicking Configuration in the left navigation menu and choosing Excluded Dates.

Click Add Record on the top right of the table. 

Select the School Year, Start, and End Date, then select Add. *Note: A Record will be created for every date in the chosen range. The system will attempt to remove any existing meetings in the date range when added. No class will be created in the selected date range.

School Year (Required) - This is the school year for the Excluded date. Classes with different school years than the excluded date will not be affected by excluded dates. The filters and form will default to the current school year. 

Sub Domain (Optional)- This is the Subdomain the Excluded date is tied to. Only classes with campuses in the subdomain will be affected by the excluded date. If no subdomain is selected, only Classes with Campuses that are not connected to a subdomain will be affected.  The filters and form will default to the current subdomain.

Date - This is when all class meetings will not generate or be deleted when possible. 

Start Date (Required)  - A date selector controls the field. This field will be the first date in the date range. Clicking the field will open up the date selector. Dates can also be manually typed using the mm/dd/yy formatting.

End Date (Required) - A date selector controls the field. This field will be the last date in the date range. Clicking the field will open up the date selector. Dates can also be manually typed using the mm/dd/yy formatting.

Click the Row Action & Options gear of the Class Term Date Range you want to Delete. Click the checkmark next to the days you want to remove (They should be highlighted in blue when selected) to remove multiple dates simultaneously.

*Note: The system will attempt to recreate any missing meetings when the excluded dates are removed.