|Scheduling a Class||Essentials||Settings||Schedule Tab||Monthly Progress Tab||Grades Tab|
|Details Tab||Dates||People||Meetings Tab||Students Tab||Making Edits to a Class Once Scheduled|
In the ALE application, you can schedule a Class. A class has specific characteristics:
- It involves a group of students
- There is a regular time and place the class meets in a certain location
- The class may or may not be tied to a course
Classes can be added to a student schedule (by parents, if set up that way, the certificated teacher or a registrar)
Attendance can be recorded for the class (and if done by a certificated teacher, this will generate weekly contact records)
One Important Designation to Understand Before You Begin
The ALE application can be formatted for two methods of Student Learning Plan development involving Classes:
- Method 1: Courses/Subjects are manually added to the SLP, and these determine which supplemental classes a student is eligible to register for.
- Method 2: Class registration (whether done by parents or school staff) generates subjects/course records on the SLP.
Scheduling a Class (Back to Quick Links)
There are two ways to schedule a class, both of which can be done by the certificated teacher or registrar:
- Go to the Course/Class menu in the left nav and choose Create Class.
- While in the managing course modal, accessed by going to Courses/Classes in the left navigation, then selecting All Courses. Click the Row Actions & Options gear and select Schedule Class.
Details Tab (Back to Quick Links)
Title (Required) - This class name will be displayed on the student schedules and listed throughout the interface.
Max Number of Students (Required) - This will limit enrollment in the class. How many “seats” are available?
Omit from Parent Displays - Checking this box will “hide” this class from the parent interface.
Class Meeting is Optional - Checking this box indicates that attendance is not taken/required.
Allow Parent Input for Progress - Checking this box indicates parent input for progress is allowed.
Average Hours of Study per Week (Optional) - Number of hours that the class content is studied per week for calculating total weekly hours on the Student Learning Plan (should be left blank if the class is not counted towards weekly hours).
Learning Credit Cost (Optional) - A single overall class cost can be entered here if your program utilizes the Learning Credit system to track individual student costs. This total will be deducted from the Ledger for each student upon enrolling in this class.
Learning Credit Cost per Meeting (Optional) - A per-class meeting cost can be entered here if your program utilizes the Learning Credit system to track individual student costs. This total (cost x number of class meetings based on the established class schedule) will be deducted from the Ledger for each student upon enrolling in this class.
Grade Levels (Required) - One or more must be chosen. This will limit displays for which this class is returned (based on student grade level).
Description (Optional) - Text that can be used to describe this class (if you’ve described the course, you could consider copying/pasting from there).
Dates (Back to Quick Links)
School Year (Required) - This will default to the current school year for most of the year, then in the late spring, to the following school year, but can always be edited.
Class Terms (Required) - Your program establishes these and can include Semesters or Quarters; when scheduling a class, you may choose one or more terms (i.e., if it is a yearlong class, you could choose both Sem 1 and Sem 2).
*If you think there is the possibility that students may not continue the class for the whole year, it is best to set it up as two separate sections so that they can register for each independently.
Start Date & End Date (Required) - Selecting the Class Terms will automatically update these dates based on the Semester start and end dates in the system, but they can also be manually updated.
Settings (Back to Quick Links)
Courses (Required) - If you’ve built a Course that defines the content of your class, link it here to carry all of the attached content down to Student Learning Plans.
Subject Areas (Optional) - This optional field will allow you to attach one or more subject areas to the class and act as a filter for those using enrollment method 1 described above. If you use enrollment method 2, it is important that you only designate one state subject area per class.
Campus (Required) - For programs utilizing multiple campuses, this identifies which campus the Class will take place on and can be defaulted to a single campus if needed.
Classroom (Optional) - This field can be formatted to list your available classrooms and identify where your class takes place.
Class Type (Required) - This required field identifies what Type this class is for identification of the student learning plan.
People (Back to Quick Links)
Certificated Teacher (Required) - In this required field, identify the certificated teacher ultimately responsible for the content of this Class, even if a non-certificated staff member is delivering it.
Support Staff Member - This optional field will allow you to identify one or more non-certificated staff members delivering Class Content.
Supplemental Teachers - Additional certified teachers who are team-teaching the class can be identified here.
Schedule Tab (Back to Quick Links)
Click the Add button at the top right to add the schedule - the times this class meets each week.
In the Add Class Meeting Schedule modal, you will make the following selections:
Days of the Week (Required)- Choose one or more days of the week that the class will meet.
Campus (Optional) - This will autofill from the selections on the Details Tab.
Classroom (Optional) - This will autofill from the selections on the Details Tab.
Start & End Date (Optional) - Set based on the Class Term selected, but can be manually changed.
Schedule By (Required) - Choose the following and make the corresponding selections.
- Time (Select Start/End Time, Planner View)
- Class Period (Select Class Periods, Period View)
Once all your selections are made, click OK. You will see a line added with the selected details. You can delete or edit the established class schedule using the Row Action & Options gear at the far right.
Once a class has begun, only the Registrar can edit or delete the associated schedule.
Meetings Tab (Back to Quick Links)
Click on this tab for a list of all class meetings generated based on the schedule input.
Your class is now ready to be added to student schedules.
Monthly Progress Tab (Back to Quick Links)
Here, a list of students enrolled in the class is displayed along with a column for each month the class is scheduled. Here, you can set monthly progress for each student by month. For more information, see the help article ALE Application: Recording Monthly Progress.
Students Tab (Back to Quick Links)
This table shows all students who have enrolled for this class, including those who may be on the waitlist or have withdrawn.
Grades Tab (Back to Quick Links)
Here, you can view any grades recorded for students enrolled in this class.
Making Edits to a Class Once Scheduled (Back to Quick Links)
To view a list of scheduled classes, navigate to Courses/Classes and click All Classes in the left navigation. Here, you can view a table listing of all scheduled classes.
Use the filters at the top of each column to search for specific Classes.
Click on the class title to open the Manage Class modal and make edits.
Special note for Enrollment Method 2 Districts: When making edits to classes once corresponding subject/course records have been created on Student Learning Plans via class enrollment, the following fields will be automatically updated on subject/course records based on changes saved in the Class Details Details Tab:
- Certificated Teacher
- Average Hours Per Week
- Start and End Date
- ALE Class Type
Only the Registrar can edit a class schedule once the class has begun meeting.
Use the Row Actions & Options gear to the right of any Class to perform the following actions:
View Details - This will open a small modal that displays an overview of the basic class details.
Clone - This will create an exact copy of the selected class, duplicating everything from the Details Tab that can then be renamed and the details edited. A class meeting schedule will need to be added, but this can be handy for duplicating a class offered in both the first and second semesters.
Delete - This will completely delete a class and its associated data. Use with caution! Unless you are a registrar, you cannot delete a class using this action once students are enrolled in the class.
If you delete a class after the start date for the class has passed, you will now effectively be canceling the class rather than deleting it. This action can only be taken by a Registrar, and while any students enrolled and their associated data will be removed, it will act the same as a deleted class in that the class will:
- Be hidden from the All Classes menus by default.
- Not show for attendance or My Classes for teachers.
- No longer appear for registration on student schedules.
Print Class Contact Info