ALE Application: Recording Monthly Progress

Each month, a determination of students’ monthly progress must be made by the certificated teacher who is overseeing each Student's Learning Plan. Ultimately, a determination of Yes or No with a date assigned must be made. But, the ALE Application has many tools that may be optionally used to help the Certificated Teacher make this determination.

Monthly Progress Determination per Class or Course 

For groups of students participating in a Class or Course, the Certificated Teacher or Support Staff providing that instruction can designate, on a per-student basis, per month, how well the student is progressing. 

Monthly Progress by Class

To set monthly progress for students in one class: 

• A Certificated Teacher will go to Courses/Classes and My Current Classes in the left navigation. Click on the Class Title you want to enter progress for. You will land on the Monthly Progress tab. 
• A Support Staff will go to Courses/Classes, then My Classes in the left navigation. Once you locate the class you want to document progress for, click on the Class Title you want to enter progress for. You will land on the Monthly Progress tab.

Here, either user can set a Is Satisfactory? (Yes/No) for monthly progress for each student and/or enter a text comment. This can be done for one student at a time or en masse for a group.   

This data will feed directly into the Monthly Progress Report for that student and month in the corresponding subject/course record.  

To Set for a Single Student: 

Is Satisfactory? (Yes/No): Click Set next to the corresponding month and student 

• Once for green (Yes)
• Twice for red (No)
• Third time to return to Set

Comment: Click on the paper icon to the left of the Set button, and a text box will appear where a comment can be entered.

To Set for a Group of Students:

If you have the same designation and/or comment for a group of students, use the checkmarks at the left of student names to choose the students you wish to enter progress for. You can choose all students by clicking the checkmark at the top left. Next, choose Update Progress on the Select Row Actions button at the top right. 

A form will appear where you will select the Month you are recording progress for, Is Satisfactory? (Yes/No) and/or enter a Comment that will be applied to all selected students.  

Monthly Progress by Course 

Certificated Teachers also can set Monthly Progress by Course for all students in a simple interface. In the left navigation, click Progress by Course, select the Month you’d like to enter progress for, and click Search. 

The resulting list will include a list of students with a course on their Student Learning Plan that lists you as the Certificated Teacher overseeing that course.  

You can sort the resulting list by student's Last Name by clicking on the top of the Student column or by Course by clicking on the top.  

You can make a Is Satisfactory? (Yes/No)  to indicate whether the students progressed for the month in the corresponding course and/or enter a Comment. This can be done for one student at a time or en masse for a group.  

To Set for a Single Student: 

Is Satisfactory? (Yes/No): Click on Set next to the corresponding month and student.

• Once for green (Yes)
• Twice for red (No)
• Third time to return to Set 

Comment: Click on the Row Action Gear to the far right and select Edit. You will see a text box where you can enter your comment: 

To Set for a Group of Students:

If you have the same designation and/or comment for a group of students, use the checkmarks at the left of student names to choose the students you wish to enter progress for. You can choose all students by clicking the checkmark at the top left. Next, choose Update Progress on the Select Row Actions button at the top right.

A form will appear where you select the Month you are recording progress for, and then you can make a Is Satisfactory? (Yes/No) and/or Comment that will be applied to all selected students.  

Regardless of whether entered for a class or a course, both the Is Satisfactory? (Yes/No) and the Comment will be surfaced on the Monthly Progress modal for the selected month and corresponding course here:  

Determining Overall Monthly Progress

There are two ways to access and record overall Monthly Progress: 

1. Via each Student’s Learning Plan by clicking on the Monthly Progress Tab, selecting the correct Month, clicking on the corresponding Row Action Gear, and choosing Record Monthly Progress. You can also click on the name of the month.  

2.  Utilize the Monitor Monthly Progress page in the left navigation, which will list for each of your students (as a certificated teacher) the Month and the following icons:  

	No Progress determination has yet been made.
	Satisfactory Progress was recorded for the month.
	Unsatisfactory Progress was recorded for the month.

Right from this interface, by clicking on the cheddar triangle, the corresponding Monthly Progress modal opens, and you can record progress for that student.

To monitor parent input for Monthly Progress,  click the Action Gear icon at the top of the column you wish to view data for and choose Parent Input Status. You will now see an additional column in your table displaying this data. The same three icons are used to convey the status of parent input for the month:  

	Some data has been submitted, but progress has not been finalized.
	The parent has completed their input for the month and submitted it for your review.
	No input has yet been submitted for this month.

Using either method one or method two, you should now see:  

The blue tabs across the center of the screen represent each subject/course record on the student’s plan.  

The logic used to determine which courses are included here is as follows:  

• Courses with pending or planned participation status are never displayed.
• If you are viewing the current month, any subject course that does not have an end date before today has a participation status of In Progress or null (blank).
• If viewing for a previous month, any subject course with a start date less than or equal to the last day of that month and with an end date after the first of that month, with a participation status of null (blank), in progress, withdrawn, completed or dropped.

This initial view is the “quick” view, where the text boxes down the left-hand side currently display any parent-entered feedback for monthly progress, where the yes/no boxes down the right-hand side will display (or can be used to make) monthly progress determinations for each subject/course the student is enrolled in.   

In addition, the progress history for a single course can be viewed in a table by clicking on the History Tab at the far right and selecting a course:  

The table will be displayed in the bottom half of the screen: 

Clicking on the blue course name tabs in the middle of the modal will open up a view to show all data associated with that course, including comments recorded by the teacher related to this course or any classes associated with this course.  

If desired, you can make additional notes and comments and/or designate progress on a per-course basis here.  

To determine Overall Progress, select Yes/No using the drop-down selector below Progress is Satisfactory. Record overall progress comments in the Monthly Progress text box, then click Save.

Depending on your interface (in the SLP or on the Monitor screen), the corresponding icon should now update to reflect your selection.   

Additional Notes:  

• The recording date for monthly progress is captured only when the overall progress determination is made. No other edits or input in the monthly progress review form will result in the recording date being changed/captured.  
• Once monthly progress has been recorded, progress by course or class can no longer be added/edited in the group interfaces, nor can parent input be modified or added.  
• The Monthly Progress interface can now be configured per district to hide/show which form elements are applicable, so your view may differ from the screenshots above based on those settings.