ALE Application: Taking Attendance for Teachers

Users assigned to a class either as the Certificated Teacher or School Support Staff can take attendance for each class meeting.  

Attendance for Daily Classes

Navigate to Courses/Classes, then My Class Meetings in the left-hand navigation menu. 

This view, by default, includes a filter that limits the list to the Classes occurring today (or on the next scheduled school day.) You can update the Filter Meeting Date if you need to view class meetings on a date other than today.

To take attendance for a particular class, use the Row Actions & Options gear and choose Manage Attendance.

A list of all students registered in the class will appear, where you have several different options for recording attendance.

You may mark a student: 

P - Present 

A - Absent 

T - Tardy 

Using the drop-downs at the far right,  you may make a selection individually for each student. Alternatively, you may use the checkboxes at the left to choose all students (the very top check) or a group to apply a single attendance selection.

When attendance is recorded by an individual logged in as a Certificated Teacher, weekly contact records are automatically generated for each marked Present or Tardy student.  

When a School Support Staff records attendance, weekly contact records are not automatically generated. Still, at the top of the screen, they can check a box indicating that attendance on this particular day fulfills the In-Person Instructional Contact requirements defined by the WACs.  

If this box is checked, then weekly contact records are generated.  

Attendance Designations

Attendance Designations is a list of customizable selections that can be set during class attendance.  An attendance selection must be made for a student before the Attendance Designation selector will show up for a student. By default, all districts have been set up with Excused and Unexcused as options associated with Absent. It may be changed at any time.

Attendance Designations are for recording program information and more specific information about a student’s attendance.  In some schools, beginning hybrid models where students can choose whether they attend in person or not are used to record in-person or online attendance.  

Anyone who can take attendance for students can set an Attendance Designation.  This includes users with the Secretary Role in all classes, Support Staff, and Certificated Teachers in classes assigned to them.

Attendance Designations may be found anywhere Attendance is taken or in the Attendance section of any Student Learning Plan.

Contact support@schooldata.net to request having Attendance Designations added or removed.

Marking Attendance Completed

A new button on the attendance interface will allow users to enter information to indicate when attendance has been completed for any one class meeting.  

If attendance is recorded for one or more students and the user exits this form using the “x” at the top right, the information is saved, and weekly contact records are generated if needed. Still, attendance for the class has not yet been completed.  This might be done by a secretary who is entering an absence for a student before the day of a class meeting. 

Only when attendance has been recorded for all students in the class should the user click the blue Attendance Taking was Completed button.  This indicates that attendance is complete and will be displayed with a new Attendance Completed column throughout the interfaces.  

This will allow teachers, support staff, and office staff to see when attendance has been taken or missed for any one class meeting.