ALE Application: Taking Attendance for Teachers

Users assigned to a class either as the Certificated Teacher or School Support Staff can take attendance for each class meeting.  

Attendance for Daily Classes

Navigate to “Courses/Classes” then “My Class Meetings” in the left hand navigation.

This view by default, includes a filter that limits the list to the Classes occurring today (or on the next scheduled school day.) If you need to view class meetings on a date other than today, you can update the filter to the date needed.

To take attendance for a particular class, using the row action gear for that class, choose “Manage Attendance.”

A list of all students registered in the class will appear where you have several different options for recording attendance.

You may mark a student:

  P - Present

  A - Absent

  T - Tardy

Using the drop downs at the far right,  you may make a selection individually for each student. Alternatively, you may use the check boxes at the left to choose all students (the very top check) or a group of students to apply a single attendance selection to.

When attendance is recorded by an individual logged in as a Certificated Teacher, weekly contact records are automatically generated for each student who is marked Present or Tardy.  

When attendance is recorded by a School Support Staff, weekly contact records are not automatically generated, but at the top of the screen, they have the option to check a box indicating that attendance taken on this particular day does fulfil the In-Person Instructional Contact requirements as defined by the WACs.  

If this box is checked, then weekly contact records are generated.  

Attendance Designations

Each district can configure their own attendance designations.  By default, all districts have been set up with Excused and Unexcused as options associated with “absent.”

Contact the help desk if you would like additional attendance designations available in the application.  

Marking Attendance Completed

There is now a new button on the attendance interface  that will allow users entering information to clearly indicate when attendance has been completed for any one class meeting.  

If attendance is recorded for one or more students and the user exits this form using the “x” at the top right, the information is saved and weekly contact records generated if needed, but attendance for the class has not yet been completed.  This might be done by a secretary who is entering an absence for a student prior to the day of a class meeting taking place.

Only when attendance has been recorded for all students in the class, should the user click the blue “Attendance Taking was Completed” button.  This will indicate that attendance is complete and will be displayed throughout the attendance interfaces with a new “Attendance Completed” column.  

This will allow teachers, support staff and office staff to clearly see when attendance has been taken or missed for any one class meeting.