For Certificated Teachers, subject/course records on the Student Learning Plan can be approved individually via the row action gear by selecting “Approve” or all at once by using the “Approve All” button in the upper right. These actions are optional and if omitted, all existing courses will be marked approved when the overall approval is completed in the next step. The plan’s approval status is displayed in the upper right hand corner in a cheddar color for “Not Approved” or green if “Approved.”
To approve the overall Student Learning Plan, navigate to the “Tracking” tab and select “Approvals.” Once you have reviewed the Student Learning Plan in its entirety for accuracy and compliance, click the blue “Approve the Plan” button.
This will generate an approval record in the table below with the current date, approving logged in user, and a link to a pdf file of the Student Learning Plan. (Note: The “Download File” link may not appear immediately as it can take a few minutes to generate. Try reloading the page and it should appear.)
A plan can also be quickly approved by clicking on the cheddar “Not Approved” button, in the upper right hand corner --
Each time the Student Learning Plan is approved, a new approval record will generate and show in the Approvals table.
Mass Approving Plans
Certificated Teachers can now approve one or more of their learning plans at the same time using the Mass Approve feature. Teachers may only approve plans assigned to them. This can be done via the “My Student Learning Plans” page.
Use the arrows to the left of one or more plans to select those which you would like to approve. Then, using the selected rows action box at the top right, choose “Mass Approve SLPs” to approve them all.
While this is a tool to help you work quickly, you will need to ensure all plans are ready to be approved prior to taking this action.
Plans do not necessarily need to be approved every time a small changes is made to the Student Learning Plan, though there are a few actions that will cause a plan to be kicked out of approval status:
- Changing Estimated Hours for the Student
- Changing the Certificated Teacher assigned to the plan
- Changing the start and end dates to a plan
Changes to the subject/course records or class enrollments will not remove a plan from it’s approved status. In that instance, it is up to the Certificated Teacher to determine whether a plan should be re-approved. As a rule of thumb, if adding or removing courses, or making significant changes to a course, it is a good idea to “re-approve” the plan in order to capture those changes made.
We also recommend that at the very end of the year, when wrapping up plans, one final approval is captured to retain a snapshot of what the plan looked like at the end of the year.
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