In the ALE Application, Student Learning Plans are created on the Certificated Teacher Role or the Registrar Role.
For Certificated Teachers In the left nav, choose “Student Learning Plans” then “Initiate Student Learning Plan.”
For the Registrar, choose Student Learning Plans in the left nav, then click the “Create Plan” button in the top right corner.
Only one Student Learning Plan (SLP) can be created for each student, each year. Many of the fields can have defaults set to make setting up learning plans quicker, while maintaining accurate data. If a preset default does not meet your needs, it can be updated by changing the selection when creating the plan.
Certificated Teacher: If logged in as a Certificated Teacher, this defaults to the logged in user, but by clicking on “Select” this plan can be assigned to any Certificated Teacher.
Student: Click on “Select” and using the available filters, search to locate the student you would like to create a plan for. Once a student is chosen, the grade level will auto-fill based on information being pulled in from the Student Information System (SIS).
Supplemental Certificated Teachers: This optional field allows you to select additional Certificated Teachers who should have full access and edit rights for this SLP. Some programs opt to add the Program Manager or a Counselor. This field can be set as a default if there is a user you would like to fill in on all of your SLPs.
How weekly contact requirements will be fulfilled: This text box field can be used to indicate how the student will fulfil weekly contact requirements. Again, if you have a default statement that you would like to use for most students, a default statement can be set here.
School Year: This defaults to the current school year, until April 1 when it begins defaulting to dates for the upcoming school year. It can always be changed by clearing the default and choosing the correct year.
Enrollment Hours: This is an estimate of how many hours the student plans to attend your program that is recorded when setting up the plan. The current amount of hours to claim a student for full time enrollment is 27.75, but any amount can be entered into this text box.
FTE from SIS: After saving the SLP, this box can surface the actual FTE that is being reported in the Student Information System for this student. Depending on the type of Data Sharing agreement signed, additional work may need to be done to get this data point included in nightly migrations.
Start and End Date: These defaults key off of the start and end date set for your entity in your Student Information System, but can be edited.
Earliest and Most Recent Approval Dates: These date fields will automatically be populated/recorded when the SLP is approved by the certificated teacher.
Parent Class Enrollment Limit: A numerical value entered in this field will limit the number of classes that a parent is allowed to enroll this student in.
Earliest and Latest Parent Enrollment Dates: These dates create a “window” of registration for this student.
Earliest Enrollment Time: The set time will determine when parent enrollment in classes will become available on the earliest parent enrollment date.
Assessment Tests: Here you have the option to identify what annual assessments this student will participate in.
These optional check-box fields allow you to track any concurrent enrollments the student may have. Selecting the “Student is Choice Transfer” will display a text box where the home district of the student can be recorded.
This optional text box can be used any way your program sees fit. Potential uses include recording information about Running Start courses or listing 504/Special Education Accommodations.
Once all desired selections have been made, click “Save” at the top right corner to save the plan.
You have now set up the “shell” or the “Details” tab of the plan and it is ready to add courses and/or classes to which is covered in another quick guide.
Once saved, the Student Learning Plan will be visible in the “All Student Learning Plans” list and the “My Student Learning Plans” list for the assigned Certificated Teacher. Both of these lists have a default filter that shows only the current year’s plans, so this will need to be toggled to see plans created for the upcoming school year or previous school years.