Suppose you enroll students into their classes directly into the Student Information System (SIS). In that case, we have built a tool allowing you to migrate this information directly from there to the Subject/Course record of each student’s plan to initialize plans and avoid duplicate entries. This can be done simultaneously for a single student or en mass for all active learning plans.
This tool is designed to help you get learning plans created at the beginning of the year or term. Beyond this initial “pull” of data, any changes made to classes in the SIS (adds/drops/withdrawals/early completions) must be manually changed in the Student Learning Plan.
Several steps must be taken to complete this task:
- A student learning plan must be initiated for the current school year for each student.
- Students must be enrolled in classes in the SIS, and a successful migration must occur to allow that information to populate in the ALE application.
- Courses for each class a student is enrolled in must be built in the ALE Application.
- The Manage SIS Classes Utility must be used to identify which Course from the ALE app matches up with each Class from the SIS.
- Then you’re ready to complete the Execute Mass Apply of Classes from SIS to Current SLP procedure.
For additional information about initiating Student Learning Plans, see the help document ALE Application - Initiating a Student Learning Plan. Additional support for Building a Course is available in the document ALE Application - Creating a Course.
Manage SIS Classes Utility
Select Manage SIS Classes in the left navigation menu in the Program Manager Role. This table lists all classes associated with students with active learning plans who are migrating from the SIS.
Using the Row Actions & Options gear will allow you to Edit ALE Course Association for each record.
Select the associated course by selecting the checkmark to the far left. Click Add ALE Course and then Update when finished.
You must make this association for each course on the Student Learning Plans. Any classes without this association will not be transferred over when the utility is run.
What Data Comes from Where?
When the subject/course records are created on Student Learning Plans, it is important to know which data comes from which source on those records.
|Data Element on Subject/Course Record||Source|
|Course Template/Course Name||ALE Course Associated to Class|
|State Course Code and Associated State Subject Area||SIS Data for the Class|
|Description||ALE Course Associated to Class|
|Grade Level||Defaults to Grade Level of the SLP|
|ALE Course Type||Default set for Subdomain|
|Certificated Teacher||SIS Data for the Class|
|Start Date/End Date||SIS Data for the Class|
|Average Hours Per Week||ALE Course Associated to Class|
|Course Participation Status||Null (no selection made)|
Information about adding classes from the SIS to a single-student learning plan may be found in ALE Application: Migrating Classes from the SIS to a Single Student Learning Plan.
Information about migrating classes from the SIS to ALL student learning plans may be found in ALE Application: Migrating Classes from the SIS to All Student Learning Plans.