ALE Application: Recording and Monitoring Weekly Contact

Recording Weekly Contact

To view/document weekly contact for a single student, navigate to the “Direct Contact” tab on their Student Learning Plan under “Weekly Contacts” via the “All Student Learning Plans” or “My Student Learning Plans” page.  

By default, this view is grouped into school weeks, but clicking on the arrow to the left of any week will expand the view to list all contacts recorded in that week.  

To switch to a view listing all contact records, use the toggle button at the top right to select “All contact records.”

To add a new contact record, click on the “Add Weekly Contact” button located at the top right of the screen.  

You will see this form:

The Contact Date Field defaults to today’s date, but can be updated as needed by clicking on the calendar icon.  

The Contact Type field is required and allows you to select from the state designated, allowable contact types.  

Subject/Courses is an optional field that can be used to identify a specific subject that was discussed with the student during this particular contact, if desired.  The list will display any courses from the current Student Learning Plan for this student.  

The Contact Description is a required field.  This editable text box can be used to record a description of the interaction that was had with the student.  

The Statement of Two-Way Academic-Focused Discussion is an optional field that can be used to very explicitly describe what was discussed with the student if the previous box does not meet your needs.  

After making your selections and recording the required information, click the “Add” button at the top right of the form to save.

You have the ability to enter weekly contacts for a group of students all at once that is outlined in the next section.

Monitoring Weekly Contact

As a certificated teacher, you can easily view the students on your caseload and enter weekly contact records via the “Monitor Weekly Contacts” screen.

The green check mark icon indicates that the student had at least one weekly contact for the given week. Hovering over the icon will display a pop up that lists the number of contacts recorded.

The cheddar triangle indicates that no contact has been recorded for the given week.  

To enter a contact directly on this screen, click on the cheddar triangle or green checkmark next to a student’s name and you will see the same form for recording contacts that is detailed above.

Also, from the Monitor Weekly Contact page, you have the ability to enter weekly contact records (as long as they are identical) for more than one student at the same time.  Using the page action gear at the top right, select “Record Direct Contact.”  

That will open the following form:

This looks similar to the form outlined in detail above, except you first select which Student Learning Plans (Students) this record will be added to.  Once Make your selections and add data, click the “Ok” button at the top right to record the contact.  

Program Managers and Secretaries both also have the “Monitor Weekly Contact” screen, but will see all students listed in the program, along with the Certificated Teacher identified as the case manager.