ALE Application: Recording and Monitoring Weekly Contact

In the ALE Application, there are several ways to document weekly contact, both for a single student and for groups of students.  In addition, several tools have been implemented to make monitoring weekly contacts with students as easy as possible.  

Recording Weekly Contact

To view/document weekly contact for a single student, navigate to the Direct Contact Tab on their Student Learning Plan under Weekly Contacts via the All Student Learning Plans or My Student Learning Plans page.  

By default, this view is grouped into school weeks, but clicking on the arrow to the left of any week will expand the view to list all contacts recorded in that week.  

To switch to a view listing all contact records, use the toggle button at the top right to select All Contact Records.

To add a new contact record, click the Add Weekly Contact button at the top right of the screen.

You will see this form:

Contact Date (required) - Defaults to today’s date but can be updated by clicking the calendar icon.  

Contact Type (required) - Select from the state-designated, allowable contact types.  

Subject/Courses (optional) - Used to identify a specific subject discussed with the student during this contact, if desired.  The list will display courses from this student's current Student Learning Plan.  

Contact Description (required) - Record the interaction with the student.  

Statement of Two-Way Academic-Focused Discussion (optional)  - Used to explicitly describe what was discussed with the student if the previous box does not meet your needs.  

Click the Add button at the top right of the form to save.

Monitoring Weekly Contact 

As a certificated teacher, you can easily view the students on your caseload and enter weekly contact records via the Monitor Weekly Contacts screen.

Hovering over the icon will display a pop-up that lists the number of contacts or attempts recorded.

The green check mark icon indicates that the student had at least one weekly contact for the given week.  To enter a contact directly on this screen, click on the icon to see the Record Direct Personal Contact pop-up form.

The cheddar triangle indicates no contact has been recorded for the given week.  To enter a contact directly on this screen, click the icon, and you will see the options to Contact, Add weekly contact (Record Direct Personal Contact pop-up form as above), Add missed contact with valid justification (Record Valid Reason for Missing Weekly Contact pop-up form as below), and Add weekly contact Attempt (Add/Edit Contact Record pop-up form)

The blue exclamation indicates a Valid Reason Weekly Contact Requirement was Missed with Valid Justification. To enter a contact directly on this screen, click on the ion, and you will see the Record Valid Reason for Missing Weekly Contact form.

Also, from the Monitor Weekly Contact page, you can simultaneously enter weekly contact records (as long as they are identical) for more than one student.  Using the page action gear at the top right, select Record Direct Contact.

That will open the following form:

This looks similar to the form outlined above, except you first select which Student Learning Plans (Students) this record will be added to.  Once you select and add data, click the Ok button at the top right to record the contact. 

Program Managers and Secretaries have the Monitor Weekly Contact screen but will see all students listed in the program, along with the Certificated Teacher identified as the case manager.