Assigning Recommended Grade Levels to Courses 

** We strongly recommend designating just one or two people familiar with your district's student management software to maintain FYP course information. **

By assigning grade level recommendations to courses, you can inform students about course grade level restrictions and recommendations (for example, students might only be eligible for Skills Center courses in 11th and 12th grade). Students see these recommendations when they click on course descriptions on the All Courses page...

...or the course information    button on the Schedule page.

Clicking on either of these will show a course information window revealing recommended grade levels for that course.

Method 1: Web Form

This method is best used when you're assigning recommended grade levels to one or two courses.

1. Log into Data Admin: https://[district_name].schooldata.net/admin
   • Note: Special permissions are needed to access Data Admin and the Four Year Planning Admin module within. You will need approval from an administrator (principal, program director, etc.) and your district's Homeroom data admin. For more information, contact your School Data Solutions representative or email support@schooldata.net. 
2. Go to "Four Year Planning Admin" and then "Assign FYP Recommended Grade Levels to FYP Courses".
3. In the pop up window, you will see a list of grade levels. Click the grade you wish to assign to a course.
4. Click the "done"  button.
5. You will see two lists of course codes appear. The list on the right shows courses already assigned to that grade level (if there are none, it will be blank), and the left shows courses that are not.
6. In the search box over the left-side list, type in the course code.
7. Click the course's "plus sign"  button to assign the grade level to it.
   • NOTE: Your changes are saved automatically when you make them.
8. If the course is recommended for more than one grade level, click the "setup"  button and repeat steps 3-7.
9. When you are done assigning recommended grade levels to courses, click the "close"  button.

Method 2: Upload .XLSX (Excel spreadsheet)

This method is best for assigning recommended grade levels to multiple courses all at once.

We strongly recommend contacting your School Data Solutions representative or support@schooldata.net for supplemental training in using this method.

1. Download the blank upload template at the bottom of this page and open it.
2. In the GradeLevelID column in your blank upload template, write the first grade level you're assigning to courses. Use NUMBERS only (i.e. write 9, 10, 11 or 12). Do not write more than one grade level in the same cell.
3. In the "Course Code" column, write out all of the courses recommended for your first grade level. Each course code should have its own row.
4. To assign another grade level to courses, repeat steps 2 & 3 in the first available blank row.
5. When you've filled out your template, it's time to upload it.
6. Log into Data Admin: https://[district_name].schooldata.net/admin
   • Note: Special permissions are needed to access Data Admin and the Four Year Planning Admin module within. You will need approval from an administrator (principal, program director, etc.) and your district's Homeroom data admin. For more information, contact your School Data Solutions representative or email support@schooldata.net. 
7. Click "Uploads" and then "Upload Data File".
8. Click "Choose File" and choose your upload file.
9. Click "Submit".
10. In the "Review Uploads" section, wait for the Status column to say "Validated - Success".
    • If the Status column says "Validated - Failed", your spreadsheet may be missing required information or the layout may be incorrect. Click "Validation Report" to download a PDF file and attach it to an email to support@schooldata to request assistance.
11. Click the "Approve"  button in the Actions column.
12. When the Status column says "Loaded", your upload is complete.