Linking Four Year Plans Courses to Credit Graduation Requirements

** We strongly recommend designating just one or two people familiar with your district's student management software to maintain FYP course information. **

There are two required steps to adding and integrating a new course into Four Year Plans:

1. Create new courses in Data Admin
2. Link courses to credit graduation requirements (this page)

There are also two optional steps:

1. Assign Career Paths to courses
2. Assign Recommended Grade Levels to courses 

This article focuses on Step 2: Link courses to graduation requirements. Until this is done, students will NOT be able to use the course in Four Year Plans.

Method 1: Web Form

This method is best used when you're linking requirements to one or two courses.

1. Log into Data Admin: https://[district_name].schooldata.net/admin
   • Note: Special permissions are needed to access Data Admin and the Four Year Planning Admin module within. You will need approval from an administrator (principal, program director, etc.) and your district's Homeroom data admin. For more information, contact your School Data Solutions representative or email support@schooldata.net. 
2. Go to "Four Year Planning Admin" and then "Assign FYP Course Requirements to Qualifying FYP Courses".
3. In the pop up window, you will see a list of course graduation requirements. Click the requirement you wish to link to your new course. For example, if we were adding a new Chemistry course, we would find the "Science" requirement and click it.
4. Click the "done"  button.
5. You will see two lists of course codes appear. The list on the right shows courses already linked to the requirement (if there are none, it will be blank), and the left shows courses that are not.
6. In the search box over the left-side list, type in the course code of your new course.
7. Click the course's "plus sign"  button to link it to the requirement.
   • NOTE: Your changes are saved automatically when you make them.
8. If the course can fulfill more than one requirement (for example, your new Chemistry course can be taken for Science or Elective credit), click the "setup"  button and repeat steps 3-7.
9. When you are done linking courses to requirements, click the "close"  button.

Method 2: Upload .XLSX (Excel spreadsheet)

This method is best for linking multiple requirements to multiple courses all at once.

We strongly recommend contacting your School Data Solutions representative or support@schooldata.net for supplemental training in using this method.

1. Download the blank upload template at the bottom of this page and open it.
2. Log into Data Admin: https://[district_name].schooldata.net/admin
   • Note: Special permissions are needed to access Data Admin and the Four Year Planning Admin module within. You will need approval from an administrator (principal, program director, etc.) and your district's Homeroom data admin. For more information, contact your School Data Solutions representative or email support@schooldata.net. 
3. Go to "Four Year Planning Admin" and then "FYP Course Requirements".
4. Find the first course requirement to which you'll be linking courses. Copy and paste the values in the following columns to the blue matching columns in your blank upload template:
   • Id (ex. 4)
   • Label (ex. FHS Diploma: English)
   • Is Removable (ex. FALSE)
5. In the red "Course Code" column in your blank upload template, enter the course code of the first course you're linking.
6. To assign more courses to the same requirement, enter the course code in the cell directly below the previous course code. Each course code should have its own row.
7. Find your second course requirement (if applicable), and copy the same information in the FIRST BLANK ROW beneath the last course code. Repeat steps 5-6.
8. When you've filled out your template, it's time to upload it. Go back to the Data Admin home page.
9. Click "Uploads" and then "Upload Data File".
10. Click "Choose File" and choose your upload file.
11. Click "Submit".
12. In the "Review Uploads" section, wait for the Status column to say "Validated - Success".
    • If the Status column says "Validated - Failed", your spreadsheet may be missing required information or the layout may be incorrect. Click "Validation Report" to download a PDF file and attach it to an email to support@schooldata to request assistance.
13. Click the "Approve"  button in the Actions column.
14. When the Status column says "Loaded", your upload is complete.