Why might I have duplicate tasks on my task list and how do I clean them up?

A teacher started out the school year as Teacher - Focus. After the teacher filled in their Self Assessment task and their Evaluator filled in an Observation task (and maybe some other tasks data was entered as well), the decision was made to move them to Teacher - Comprehensive.

 

In the Educator Evaluation system, each Position Level (ie Teacher - Focus or Teacher - Comprehensive) is given a pre-set list of tasks. When your Evaluator or another in the district switched the Position Level (in the scenario above from Focus to Comprehensive) this is what happens to the task list:

• 1st: Tasks from the OLD position level that had been EDITED are made 'not required' and tagged with the old position level name
• 2nd: Tasks from the OLD position level that were NEVER EDITED are removed.
• 3rd: Tasks from the NEW position level are added to the task list.

Using the "Import Task Info" button the Evaluator or Evaluatee can import  the "old" position level task data (noted in parenthesis on task) into to the new position level task and delete the old task.

 

Steps to use the Import Task Info button:

Depending on who filled in the task, it's possible the Evaluatee and Evaluator will BOTH have to step through this process for the tasks they have the permission to edit/add data.

1.  Click the setting/gear icon on the task you want to import the data into

2. Select 'Import Task Info'

3. On the pop-up, locate the task that has the data and click the +

3. A warning appears, reminding you that if there is ANY DATA ON THE TASK YOU ARE CURRENTLY ON IT WILL BE REMOVED.

4. If this is ok, click Yes, Import the Task

4. Verify all data is copied to the new task that is needed.

5. If all is copied that is needed, go to the old task and setting/gear icon and choose delete task

 

For more information on Tasks, visit the Task Overview & Options Help Article