Attendance Distribution

Click the Create tab to begin. 

Click "Select Data Extract.."   and choose Students By Attendance Distribution.

Now select the student group that you are interested in.  This can be any student group from 'My Student Groups' you've created, or the 'Student Groups' that have been auto generated for you. 

Click "Select School Year ..."   and choose the School Year you'd like the data for.

Optionally you can choose a "Start Date within School Year", and and "End Date within School Year".  If these are left blank, the report will default them to the beginning of school to present day (which ever day you are running the report for).

An Attendance Aggregation Option must be chosen.  Click   and choose the option from the list.

Last, choose the view you would like to see.  

Notes about each Attendance Aggregation Option:

• Attendance Rate:
• Absence Rate:
• Tardies:
• Days Absent:
• Days w/Unexcused Absence:  

Each student in the student group chosen is only counted once.  The absences are for the total days a student had at least one unexcused absence from a class on that day, during the time frame specified.

Any absence (any class, any day that it meets, any period on that day) is a singular occurrence and may be flagged as being unexcused or not. So, if a student slept late, missed the first two periods of the day and did not bring in a note, the 2 periods would be flagged as unexcused and the student would have accumulated 2 unexcused absences. If the student skipped the entire day, all 6 periods, the student would have accumulated 6 unexcused absences.

Both students in the examples above would have a count of 1 day with Unexcused Absences because they each had at least one unexcused absence on that day.

• Unexcused Absences:  

Each student in the student group chosen is only counted once.  The absences are for the total unexcused absence accumulation over the time frame specified. The absences are for all periods in the day, that means any class-day-period combination where the absences was flagged as unexcused in your SIS is counted per student.  

Any absence (any class, any day that it meets, any period on that day) is a singular occurrence and may be flagged as being unexcused or not. So, if a student slept late, missed the first two periods of the day and did not bring in a note, the 2 periods would be flagged as unexcused and the student would have accumulated 2 unexcused absences. If the student skipped the entire day, all 6 periods, the student would have accumulated 6 unexcused absences.

Attendance data is measured for each class; it is not measured for the day; instead it must be accumulated over the student's schedule for the given day to create a generalized "school day" aggregate value representing a total day's measure. The trouble with unexcused absences is they can get lost in that aggregating process. In the two examples above, the first student (who only missed two periods) may actually still aggregate to a full school day's worth of attendance (depending on the school's aggregation policy); in which case the fact the student had unexcused absences gets lost.

There is a second Unexcused Absence breakdown available: Days w/Unexcused Absences, which returns a more "school day" based approach to the data for when people want that perspective. 

• Absence Code:
• Period:
• Class:
• Day of Week:
• School:
• Grade Level: