Uploading Student Documents - Student Details Manager

Log into SchoolData.net: https://[districtname].schooldata.net/v2/student-details-manager

Go to the Application Bundle Bar, Find the Admin (AD) Bundle, and hover over it. Next, locate the  Student Details Manager (Sd) and click Launch App.

Quick Links

Upload Single Student Documents (back to Quick Links)

The documents uploaded here will be displayed in the Student Documents Container for a single student.  It may be accessed in two ways. 

1. In Student Spotlight, scroll down to the Student Documents Container.  Click on the Add Document icon. This will take you to the Student Details Manager student’s page to upload documents.

2. Click Documents in the left navigation menu of Student Details Manager, then choose Upload Document. 

Find the student and click on the checkmark to the student's left.  You can also do this by clicking Select Student in the left navigation menu.

Once on the Student Documents page, go to the Add icon.

A window will appear.  Click on Upload File.

Choose your file by clicking Browse.

Once you’ve found the document you want to load, click on it and select ok.  You will see it displayed, ready to load. Click Start to start loading.

Once your document has loaded, you will see it in the window.  From here, you can change the document name. You can also add a description of the file.

The document will be found in the Student Details Documents Table and the Student Spotlight Student Documents Widget Container.

If you need to delete, edit, or download the document, go to the Row Actions & Options button to remove the file.  

Mass Uploading Student Documents (back to Quick Links)

Documents can be loaded in mass onto the Student Spotlight>Student Documents Container. Start in Documents in the left navigation menu of the Student Details Manager application, and choose Upload Multiple Documents.

Preparing the Files for Uploading (back to Quick Links)

Files to be uploaded this way need to be named in a particular way:

• The file name cannot have any spaces or use an underscore character to separate words.
• The last word in the file name must be the Student ID selected, separated from any text by an underscore.

Once the files are named, combine all the files into One (1)  ZIP file. (Some reports from the SchoolDat.net Reports application might generate files for you in this manner, saving you lots of time.)

When the Zip File is ready, follow the steps on the screen.

Step 1 - Enter the Student Document Label or the name you want to display for the document.

Step 2 - Select your Identifier Type (Student ID Type - SSID or Other ID).

Once the identifier is selected, click the Click here to begin Uploading Multiple Documents button.

Choose the ZIP File by clicking the Browse button.

Locate the ZIP file from your computer files and click OK to select.

On the screen, you will see your file selected. Click Start to begin loading. Depending on the size of your zip, this could take a few minutes.

If any files can’t be uploaded, an email will be sent to you. A sample might look like this:

Each student file in the ZIP will be displayed on their Student Spotlight’s Student Documents Container for the current year. 

Removing Uploaded Documents (back to Quick Links)

There are two ways to remove files after they have been uploaded. 

Option 1  Files can be deleted from the user’s Files page on the SchoolData.net main pages. 

Go to https://[districtname].schooldata.net/v2  and click Files in the left navigation menu.

Next, locate your uploaded files and click the trashcan icon on each.

Option 2 For specific student files to delete, you can also locate them in the Student Details Manager application.

Start in Select Student in the left navigation menu of the Student Details Manager application. 

Find the student and click on the checkmark to the student's left. 

Navigate to the Documents tab and go to the Row Actions & Options button to remove the file.  

If all files need to be deleted and there are too many to delete manually, reach out to the Help Desk for assistance: support@schooldata.net