ALE Application: Creating a Temporary Student Record

Although student accounts typically migrate from the Student Information System (SIS), there are a couple of situations where you might need to create a temporary student account to begin building the Student Learning Plan before the student is entered into the SIS.

• The student is enrolling and participating on the same day 
• Incoming Kindergarten students are not yet enrolled in the SIS

Creating a Student Record for ALE

This can be done by either the Registrar or Secretary Roles via selecting Create Student for ALE in the left navigation menu.

Enter the student’s First and Last Name in the form.  These are the only two required fields, but if you know the student’s SSID or Other ID, it is best to enter it now.  Suppose one of these two numbers is entered when the record is created as soon as data migrates from the SIS. This created record will automatically be linked with their actual student record, and no further action is required on your part.  

The created student will now be available in the Student Selector so that you can Initiate a Student Learning Plan for them immediately.  

Linking a Student Record to ALE 

Suppose you did not have an SSID or Other ID to enter when you created the record once the student entered the SIS and records are migrating. In that case, you must manually link the records by selecting  Link Student to ALE in the left navigation for both the Secretary and Registrar Roles. 

Once a student has a created and un-linked record, it will be displayed in this table.  Using the Row Action & Options gear, you can choose to Search for Student to link by name, Enter SSID, or Enter OtherID.

There is also the option to Delete a created record, which should only be done if the student record was never used to create a student learning plan.   

Once one of the three options is selected to link the student record, the records will be permanently merged, and the student name will no longer be included in this table.