Educator: Highly Capable Tasks

The HiCap Learning Plans app is a powerful management tool allowing you to create flexible, customizable plans to follow students to monitor progress and growth.  It can help fulfill documentation requirements in supporting students who have qualified for Highly Capable services. 

Once a student has been identified for participation in the Highly Capable Program, a Student Learning Plan can be created for each school year that: 

• Identifies eligibility date, eligibility area(s), and service models  
• Surfaces relevant assessment information 
• Provides a place for staff to record student observations and strengths 
• Outlines goals, tasks, and evidence of goal completion 

QUICKLINKS

GETTING THERE (back to Quicklinks)

You can log directly into the HiCap application with the URL [yourdistrictname].schooldata.net/V2/highly-capable-student-plans 

OR from any SchoolData.net application. Locate the application bundles in the top right corner of the screen. Click on the Student Plans  (SP)  icon, Highly Capable (Hc), and Launch. 

The left navigation men will present several Role tab options: Educator - Plans, Referral Form, Referred Students, Scores, Surveys, District Resources Student - Referral Form, View Student Learning Plan, Surveys Guardian - Referral Form, My Students Learning Plans, Surveys Program Manager Data Admin - Users who will manage users, plans, and customizations for a specific district. Reference Data - Renzulli Model, RCWs, WACs, and other informational links.

CREATING A PLAN (back to Quicklinks)

Navigate to the Highly Capable Student Learning Plans Application and choose “Plans” in the left-hand navigation bar. This will take you to a list of plans, prefiltered to display students at the school(s) you are associated with.  Clicking on the blue student's name will open a selected plan.  To initiate a new plan, click “Add Highly Capable Student Learning Plan” at the top right:

You will see the following form, which can be filled out to create a plan.  Each field is described below: 

Label:  This fillable text box allows you to name the plan.  This label will be displayed at the top of the plan and used in other locations to identify this plan. For example, you might consider a naming convention that uses the student name and/or year in the plan label.  

Student: When clicked, this is a selectable field that will provide a search form with several options for searching for and selecting the student for whom you are creating a plan: 

Eligibility Date: Use the calendar tool to identify this student's eligibility date.

Responsible Educator: This selectable field will supply a list of educators who can be assigned as the primary individual responsible for the plan.  The responsible educator “owns” the plan and can edit all aspects.  Only one individual may be chosen.

Supplemental Educator(s): This selectable field will supply a list of educators who can be assigned as the secondary individual(s)  responsible for the plan.  While the responsible educator “owns” the plan, the supplemental educator(s) can also edit all aspects. One or more individuals may be chosen.

Eligibility Areas: This field will return a list of selections entered and maintained by the Hi-Cap Data Admin that identifies one or more areas in that a student is eligible for Highly Capable Services. 

Service Models:  This field will return a list of selections entered and maintained by the Hi-Cap Data Admin that identifies one or more service model areas where a student participates in Highly Capable. 

Note: This optional fillable text box can be used as desired. 

Once all required fields have been filled, click the “Add” button at the top right of the form: 

Your plan will be created and added to the data table list of plans.  

VIEWING/EDITING A STUDENT LEARNING PLAN (back to Quicklinks)

Accessing Plans in the Hi-Cap Learning Plans Application

Navigate to “Plans” in the left-hand navigation bar. Once you have found the student you would like to view or the plan you want to edit, select the Row Action Gear Icon and select Manage or simply click on the blue student name to open the plan. 

Accessing Plans from Homeroom Dashboards 

After logging in, navigate to the Highly Capable Student Learning Plans container via the Homeroom Dashboard Actions and Options gear at the top right. 

A new tab will open, and you will no longer be in Homeroom Dashboards, but in the Highly Capable Student Learning Plans Application, where you will land on the Details tab of the chosen plan.

Accessing Plans from Homeroom Student Spotlights 

While viewing the student spotlight for a student who has a Highly Capable Student Learning Plan, navigate to the Highly Capable Student Learning Plans container via the Dashboard Actions and Options gear at the top right: 

This container will display some basic details about this student's current Highly Capable Student Learning Plan.  To open the plan, click the Learning Plan Label, a hotlink. 

A new tab will open, no longer in Homeroom Dashboards. Still, in the Highly Capable Student Learning Plans Application, you will land on the Details tab of the chosen plan.

Once you have navigated to a learning plan through any of the above methods, you should find yourself on the “Details” tab of the plan.  You can view various other plan elements from here using the tabs across the top.  A brief description of each follows. 

Details: This is the basic plan information, including the plan title, eligibility date, responsible and supplemental educators, service models, and eligibility areas.

Scores: Relevant assessment scores for this student will be displayed in a table format.  Scores can be configured to automatically display on all plans or be added individually.  

Strengths: Student strengths are recorded in a table, and the educator's name adds to them.  Click “Add Record” at the top right to add additional strengths. 

Goals: Goals set for this student as part of this plan are listed in a table format here, along with some associated details.  Click “Add Record” at the top right to add additional goals.

Tasks:  This tab lists tasks assigned to the student associated with specific goals.  You can add new tasks by clicking “Add Record” at the top right and completing the form.  To view details or add evidence in support of an existing task, use the row action gear to choose “Edit.” 

Here,  you can see evidence submitted to support the completion of assigned tasks and add additional evidence by clicking “Add Record” at the far right. 

Observations: This tab can be used by school staff to record observations about the student.  When clicking “Add Record,” the form is a single text box, but the date and user capturing the observation are automatically recorded, as well as the most recent edit to the record.  ***Please note that in some districts, this tab is not made available in the parent/student view.***

Additional Services: Here, you will see information surfaced from the Student Information System about any services that the student is enrolled in.  

ENTERING EDUCATOR REFERRALS (back to Quicklinks)

You can submit a student to the referral process via the Referral Form link in the left navigation menu.  Select a Student, add information to the additional fields, and click “Save.” Your referrals will then be found under My Referrals.

Also, try out the public referral page, which doesn’t require a login and can be accessed here: https://yourdistrictname.schooldata.net/v2/highly-capable-student-plans/#/public/refer-student.

The resulting referrals will be found in the Referred Students for the Data Admin to review.   If a record for that student already existed there, they will see an additional referral record for that student on the page. 

ENTERING REFERRALS FOR MULTIPLE STUDENTS  (back to Quicklinks)

Several tables will allow you to identify groups of students to refer to. Choose Screener Scores, Qualifier Scores, or Assessment Scores in the left navigation. If you have predefined screener or qualifier scores and there are students with results from the current school year, they will automatically load.  Otherwise, use the selector to choose an assessment and year you’d like to review by clicking Data Settings Form in the top right. 

A pop-over window will appear.  Make your selections and click Set.

END-OF-YEAR SURVEYS (back to Quicklinks)

Interest Inventories are configured for each district when they decide to implement.  End-of-Year Survey may be viewed by navigating to the left navigation menu.  Here’s a sample of what they might look like for educators:  

DISTRICT RESOURCES (back to Quicklinks).

Various district resources and links may be added here.  Click Add Record.