Meetings Needs: For Educators: Setting Up Meetings and Assigning Students
Log into Meeting Needs at https://yourschooldistrict.schooldata.net/v2/meeting-needs/ or navigate to the attendance compliance bundle in the app selector bar at the top of the page and click Launch App under Meeting Needs.
SETTING UP A MEETING
Choose the "Educator" role in the left navigation menu and select "Annual Meeting Schedule."
In the resulting page settings form, choose your school and update the start/end dates if desired to determine how many weeks you'd like to display, then click the blue "Save" button.
If configured meeting blocks are available for you to schedule meetings in, they will appear as yellow blocks on the calendar. Click on any yellow block to open up the scheduling tool.
Alternatively, click Add Meeting from the left navigation screen.
Via either route, you will see the following options in the resulting form:
Title(required) - The title of your meeting is to be whatever you want.
Meeting Time Block (required) - Select the day and time by clicking the check mark.
Allow Partial Participation (required) - True/False option.
Location (required) - Enter your classroom number or the location where your meeting will occur.
Student Limit (optional) If you want to limit the number of students attending your meeting, enter the limit here.
Web-Meeting Link (optional) If this will be an online meeting, enter the link here.
Web-Meeting Password (optional) If this will be an online meeting and joining requires a password, enter it here.
Grade Levels (optional) If you want to limit enrollment to students in certain grade levels, enter them here.
Enrolled in My Class (optional) This true/false field is optional, but if set to "true," only students enrolled in classes with you can register for this meeting.
Student Groups (optional) This tool can limit enrollment in your meeting to students in the selected group. Some default, system-created groups, and custom groups can also be created.
Allow Student to Self-Enroll (required) "False" means this meeting will not be open for students to register themselves, and students will need to be assigned to this meeting. Setting this field to false does not prevent students from unenrolling in the meeting.
Meeting Description (required) Text entered in this field can be viewed by students when registering for available meetings. Briefly describe the focus of your meeting.
After entering information in all required fields, click the blue "Save" button at the bottom of the screen.
Your meeting is now set up and available for students to register for. You can see your configured meetings by clicking "My Meetings" in the left navigation. Click on the gear next to the meeting date and choose "Manage Meeting" to edit.
MANAGING STUDENT ENROLLMENTS
You can register students for your meetings once they have been scheduled by clicking on "View Students Meeting Schedules" on the left navigation bar. The date selector will default to today. To edit the date click on the date in the header:
Once you've selected an appropriate date, you should see a table with students' names down the left-hand side and column(s) that represent your scheduled meetings on the selected date. Next, you can use the available tools to sort and filter, finding the student(s) you want to assign to your meeting.
Clicking "Assign to My Meeting" will enroll them, and you'll see a green checkmark indicating they are now scheduled.
If a student is already enrolled in a meeting, you will see the same green checkmark and can click on the checkmark to view details - check a second time to hide the pop-up.
You can view all your scheduled meetings by clicking "My Meetings" in the left navigation menu, along with some basic information about each, including how many students are signed up.
To view which students are registered, click on the gear next to the meeting date and choose "Manage Meeting."
You will start on the "Details" tab and can make edits if desired, but by clicking "Students" just to the right, you will see the students registered for this meeting.
To remove a student from one of your scheduled meetings, in the student's tab, click on the gear next to the student whom you wish to remove and choose "Delete."
You can also prevent a student from "unenrolling" in your meeting via this interface. First, select "Edit."
Then, in the resulting form, set the "Allow Student to Unassign Themselves" to False and click the blue "Update" button.
The student will no longer see the option to "unenroll" from this meeting.
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