Hr Data Collection Worksheet – School Data Solutions

Data collection is the process of gathering and analyzing accurate data from various sources to find answers, research problems, and evaluate possible outcomes.

Purpose

Make data part of an ongoing cycle of instructional improvement.
Establish a clear data vision that is easily accessible.
Foster a data-driven culture - dedicated time for structured collaboration.
Empower students to invest in their learning and look for trends, opportunities, roadblocks, and solutions.

Common Challenges

Limited Professional Development Time
Lack of Resources to Support System
Varying Technology Skill Levels
Lack of understanding of using data
Difficult to engage users

SDS Data Available To Users

All your data all together for maximum efficiency and efficacy
Risk Indicators: Behavior, Attendance, Grades, Assessments
Quick Profiles, Spotlights, Student Groups
SWIS, SEL, Customization

Actions - Identification of District/School Initiatives or Goals

Create a clear vision/goal. Choose a clear point of focus and a strategic data point to track.

How does your school define and measure success? What matters to you?
What aspects of learning development or progress do you want to understand better?
What is the best evidence to look at to work out how our students are progressing?
What data can help predict outcomes? (work completion, teacher/student engagement)
Which students do you wish to focus on to anchor your analysis? (demographic, population, academic level, attendance, behavior, programs)
What is your target date?

Select a data collection approach and gather data information.

Do you want to take a collaborative assessment approach or a data-driven dialogue approach?
Who are the stakeholders?

School Board / Community Members	Broad Spectrum Student Achievement, Improvement, Support
Administration / Central Office	Student Classroom, Classroom Pedology, Behavior, Attendance
Counselors	Scheduling, Needs of Students
IT (Information Technology	Differentiated Access, Support, Maintenance, Enhancement, Challenges
Teachers, Support Staff	Students/ Class, Strengths/Weaknesses, Academic Progress
Support Staff	Interventions
Student/Parent/Guardian	Track and Compare Overall Progress Over Time

Interpret the data / Assessment Plan. Discover root causes beyond just test scores.

What do you see? (I observe_____)
What are the trends? (I can count_____, I see patterns_____)
What questions does this raise? What problems or issues need work? (I’m surprised at_____)

Determine the implications

Policy reporting (State and Local Education Agencies (SEA, LEA)
Teaching /Learning (I predict_____) *NOTE - Instead of making a judgment, ask what evidence supports an assumption or belief. (I need additional data that would help_____)

Create a framework to initiate change and build instruction plans and adjustments. Create a focus on specific actions and outcomes.

Fill in the opportunity gaps. Find resources to meet needs. Use or redirect new and existing resources. (skills, support, interventions, equity, professional development)
Do questions arise? (additional data that would guide solutions are____)
Stakeholders (Expectations are influenced by)

Track growth and measure success. Examine Progress.

Examples

Distribute responsibilities. Create a response team. Engage the larger community in dialogue and change.
Simplify data management. Use visual charts and data tracking tables that are sustainable, low-stake, bi-weekly metrics that all stakeholders can use.
Create targeted Professional Development that is job-embedded and relevant. Address critical problems, examine the underlying root, and implement actions to address the problems using accessible data.
Cultivate school boards with a common framework of principles and values to support the schools.
Have a “Data Night” hosted by the school (Student Led Conferences, Junior/Senior Information Night)
Differentiate instruction. Create a broad spectrum of experiences and opportunities for all to succeed. (whole vs. small groups, time management, guided hands-on student-centered environments)

Homeroom Dashboard Specific

Next Steps

Edit Dashboards - Too much overwhelms users.

Reorganize Containers
Separate data and training for elementary and secondary
Create additional data sets to display
Collect detailed student data to support chart displays (subgroups).

Keep users engaged - highlight the most useful data

Create Reminders
Schedule time at staff meetings to inform, collaborate, and share.
Highlight specific data sets to support work - recurring tasks that align to work and goals, eval.
Report needs or tracking of students, conferences, state requirements, and grants
Plan training around key dates in the school year - newly available data releases