Four Year Plans (FYP) are an important step in planning a students future. It should be a collaboration between students, guardians and educators, not only when creating the plan, but as students follow the path. To that end, we allow an educator to Lock a students Primary FYP when all the collaborators believe they have established an appropriate primary plan. Having a student come to the educator to request the plan be unlocked allows the educator to engage in a conversation that can help guide the student as they make changes. The educator can then bring the guardian into the discussion as well.
Four Year Plans can be a planning tool for Educators as well as students. Locking students FYP can be a way of saying 'I've worked w/ the student and we are satisfied the FYP is complete'. The educator's list of students show the status of students FYPs, so the educator can plan which students still need help 'finalizing' their plans. Administrators may also want to view the courses students are planning on taking next year. If the majority of student plans are locked, the data is more likely to be accurate.
As we all know, FYPs are a multi-step process and thus should be viewed and updated as the years progress, so we've ensured educators have ways of unlocking multiple student FYPs.
|Lock / Unlock Single Primary Plan (Educator)||Lock / Unlock Multiple Primary Plan (Educator)||Lock / Unlock Multiple Primary Plans (Admin)|
|Status of Plans|
Lock / Unlock Single Primary Plan (Educator):
Educators can lock / unlock a students plan on the details tab when editing a saved plan. If the plan is a Primary Plan and currently unlocked the educator will see a red Lock button on the top left. Click the button to lock the plan making it read only for Educators and Students. If the plan is a Primary Plan and currently locked the educator will see a green Unlock button, which when clicked will allow the educator and student to edit the FYP.
Lock / Unlock Multiple Primary Plan (Educator):
Educators can lock / unlock multiple student plans on the My Students page. Choose individual students by clicking the check mark to the left of the students name, or choose the check mark above the list to choose all your students. Next, choose the Action button and choose Lock or Unlock from the list of options.
A message will appear telling you you have successfully locked (or unlocked) the primary plans.
Lock / Unlock Multiple Primary Plan (Administrator):
Coming soon .....
Status of Plans:
My Students Status:
An educator can see the status of student plans on the My Students page.
If you have access to the Report application, a report can be run, which has a Validation Workbook with detailed information on the number of students in each status. To run the report go to Create New Report, find Student Reports and click Browse Category. Find Four Year Plan Status Report click Build Report. Now click the drop down next to the Save and Generate button and choose Generate Report.
You'll receive an email w/ the report, you can ignore that as it simply says: Please see validation workbook. You'll also receive an in app notification w/ a link to the Validation Workbook. Click on that link.
The Validation Workbook will have two sheets:
sheet one w/ the count and percent of students in each status
Sheet two w/ the details which include:
- Homeroom Student Id,
- Student name,
- Student SSID,
- Student Four Year Plan Label,
- Student Career Path,
- Student Job Title, and
- Status of student Four Year Plan
This validation report contains all students at the district.