Optional features that could be set up in Evaluations

[created: 7/12/17 dmr]

WebLinks [top of page]

• Where it works: on every task when it is added to a Task Template

• How it works: Allows a user, that can edit a task, the ability to add a URL (i.e. Web Link) as evidence on a task.
• How to set this up:
• Log into Data Admin: [your district].schooldata.net/admin
• Navigate to: Evaluations Admin => Tasks => Task Templates
• Locate the task this option needs to be added to
• Click on the radio button of the ID for the Task Template to edit
• Now in blue, click edit at the bottom left
• On the pop-up, scroll to where you see allow web links and click True
• Click submit
• Repeat for each task template desired

Position-Specific Task Templates [top of page]

• Where it works: clicking on the Add Task (+) at the bottom the task list or from the Evaluator Dashboard

• How it works: Limits the availability of tasks to add according to the position assigned to the Evaluatee
• How to set this up:
• Log into Data Admin: [your district].schooldata.net/admin
• Navigate to: Evaluations Admin => Tasks => Task Templates
• Locate the task this option needs to be added to
• Click on the radio button (circle to the left) of the ID for the Task Template to edit
• Now in blue, click edit at the bottom left
• On the pop-up, scroll to where you see evaluated position. Click the dropdown to select the appropriate one
• Click submit
• Repeat for each task template desired

Separate Evaluator/Evaluatee note boxes on attached Files/Charts/WebLinks [top of page]

• Where it works: on tasks

• How it works: When a file is uploaded, a chart is attached, or a Web Link is added, separate note boxes are provided for Evaluator & Evaluatee to make notes about the added evidence.
• How to set this up:

NOTE: This setup makes the task editable by both; not all parts of the task template are separated for an ‘Evaluator’ or ‘Evaluatee’

• Log into Data Admin: [your district].schooldata.net/admin
• Navigate to: Evaluations Admin => Tasks => Task Templates
• Locate the task this option needs to be added to
• Click on the radio button of the ID for the Task Template to edit
• Now in blue, click edit at the bottom left
• On the pop-up, scroll to where you see may be modified by evaluatee and may be modified by evaluator. Click True on each            
• Click submit
• Repeat for each task template desired

Position-Specific Signature box [top of page]

• Where it works: click print inside an Observation/Evaluation or the Summary, and the PDF that generates will display the appropriate signature box
• How it works: Provides a separate signature box for each Position that requires one
• How to set this up:

NOTE: Even though the location to add/edit the signature box is accessible to a Data Admin, it does require HTML code to have it print correctly. It is advised to send in a request to support@schooldata.net if setup is desired.

• Log into Data Admin: [your district].schooldata.net/admin
• Navigate to: Evaluations Admin => Position And Levels => Position
• Click on the radio button of the ID for the Position
• Click edit, now in blue, at the bottom left
• On the pop-up, in the evaluated position signature block enter HTML text for your Position-specific signature line.
• Click submit

Hide the PLC and/or Goals tabs [top of page]

• Where it works: viewing any Evaluatee Dashboard
• Typical view:
  • 
• With both PLC and Goals tabs hidden:
  • 
• How it works: prevents access for Evaluator or Evaluatee to the PLC or Goals tab
• How to set this up:
• Send in ticket to support@schooldata.net and request to have your district’s PLC and/or Goals tab hidden.

Pre-setup Q & A note boxes with criterion attached [top of page]

• Where it works: on the Q & A boxes (below the ‘Additional Data’ section) on all task templates where it is setup. This is helpful to use if the district has a Q & A form that already should have criterion setup based on the question asked.

• How it works: When notes are added, they are then displayed next to specific criterion on the Summary because they were pre-attached to it.

Example above: the question, “What student growth goals do you have for yourself?” was setup to be assigned to 3.2 and 6.1.

• How to set this up:
• Send in ticket to support@schooldata.net and provide the task template name(s), Q & A note box title(s), and criteria(on) to associate.
• NOTE: Eventually districts will be able to set this up themselves or make changes as needed.

Add Student Growth Chart link [top of page]

(Our goal, in the future, is to have this chart embedded in Evaluations))

• Where it works: displays on all tasks in the task view with a customizable label

• How it works: user clicks on the link and a new tab will open directly  to the Student Growth chart. The user will then create a Student Growth chart and have the option to save to then add as evidence.
• How to set this up:
  
  • Step 1. Assign Teachers access to the Charts Application
    • Log into Data Admin: [your district].schooldata.net/admin
    • Navigate to: Homeroom Admin => Homeroom Users and Permissions => Application Admin Permissions => Assign Application User Role by Person Role
    • Select Chartsuser from the applicationuser role id list
    • Select Teacher from the person role dropdown
    • Click submit
    • Repeat for School Administrators (typically Princials) and other Person Roles as needed
  • Step 2. Access the Student Growth Chart in the Charts Application and copy the URL of the chart
    • Click on the Application Selector and choose Charts Manager
    • Click on Create New Chart
    • Navigate by clicking on Browse Category on: By Purpose => Monitor Progress => of a Student Group => on Assessments
    • Then click Build Chart on Student Growth
    • Copy the URL in the browser window
  • Step 3. Add the link to a task template
    • Log into Data Admin: [your district].schooldata.net/admin
    • Navigate to: Evaluations Admin => Tasks => Task Template Files
    • In the bottom left, click + add
    • On the pop-up, fill in the following
      • Select the evaluation task template name from the list
      • Type in any label in the evaluation task template file label
      • Paste in the URL (Step 2) into the evaluation task template file path
      • Click submit
    • Repeat to add to another task template
  • Repeat Step 2 and 3 if you desire to add another chart in the same way